Executive Assistant, WMREF & MC

Job Requisition:

JR102083 Executive Assistant, WMREF & 1693 MC (Open)

Executive Assistant, WMREF & 1693 MC

CC00830 WM001 | WMCU | Investment Administration Office

Staff
- Program Management

Regular (benefited)

Discovery 1

Posting Location
- William & Mary

The 1693 Management Company provides institutional investment management services to organizations supporting the mission of William & Mary.

The William & Mary Real Estate Foundation is to acquire, hold, manage, sell, lease, and develop real properties that advance the university’s educational goals.

The Executive Assistant supports both the Chief Executive Officer (CEO-1693MC) of the 1693 Management Company and Executive Director (ED-WMREF) of the W&M Real Estate Foundation.

This role serves as a trusted strategic partner, providing high-level administrative, financial, and operational coordination that enables the CEO-1693MC and ED-WMREF to focus on leadership, strategy, and execution of the priorities of their respective organizations.

The Executive Assistant manages complex calendars and travel, supports board and committee activity, coordinates across teams to ensure the smooth execution of executive-level operations with discretion, accuracy, and professionalism.

The Executive Assistant serves as a trusted partner, helping to streamline operations, manage communications, and support complex initiatives for both entities.

The position interacts regularly with senior university leadership, Foundation board members, external partners, auditors, investment managers, and University Advancement leadership.

The Executive Assistant will help foster a culture of belonging that provides opportunity for all people and perspectives. This is a hybrid position based in Williamsburg, VA, that offers a flexible work environment.

This position is classified as operational, meaning it is salaried and eligible for overtime (non-exempt). For benefits and leave purposes, this role falls under the "Operational" classification.

Learn more about University Advancement and view the full position description for this job on the University Advancement recruitment website: (Use the "Apply for this Job" box below)..

Salary: $55,000 to $75,000, commensurate with experience and internal alignment.

• Bachelor’s degree or equivalent combination of education, training, and experience.
• Experience with executive-level administrative support. (typically 5+ years)
• Demonstrated experience managing complex calendars, travel, meetings, and executive communications. (typically 10+ years)
• Experience with financial or budgetary administrative support (invoices, reimbursements, reconciliation).
• Exceptional organizational, time-management, and problem-solving skills.
• Strong written and verbal communication skills with meticulous attention to detail.
• Proven ability to handle confidential information with discretion and sound judgment.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and related systems.
• Ability to work independently, manage competing priorities, and collaborate across teams.

• Experience in higher education, foundations, real estate development, investment management or other nonprofit organizations.
• Familiarity with board governance processes and executive-level reporting.
• Experience with financial systems, procurement platforms, or CRM environments (e.g., Workday, Blackbaud CRM).
• Certification as an administrative professional (CAP, PACE, or similar).

• This is a non-exempt position, eligible to receive overtime…