Administrative Assistant, Capital Markets

Job Summary

This position will be responsible for providing support to Producers as well as Production Support in real estate transactions from start to finish.

• Provide administrative and production support including typing correspondence (letters, memos, reports, etc.) using e-mail, blasts, scans, leap-files, etc.
• Schedule appointments, conference calls and set itineraries for Producer's external and internal meetings.
• Organize Producers' calendars, make travel arrangements and process expense reports.
• Assist Producer and Analysts in the preparation of marketing materials for real estate deals, including request for proposals, fee agreements, confidentiality agreements, offering memorandums, financial comparisons, due diligence data, letters, memos, reports, etc.
• Create and produce customized property information materials, comparable market analysis, market and industry research, and targeted client specific research.
• Prepare PowerPoint presentations by pulling data from other sources such as maps, charts, logos, pictures, tables, etc.
• Maintain internal web-based database; manage and update deal statuses, manage press releases, marketing lists, activity tracking, and send e-mail blasts.
• Take initiative to support Producers with high priority projects.
• Identify problems and alert team members.
• Respond to inquiries from clients and provide information as needed.
• Organize and file important deal-related correspondence.
• Coordinate graphic design with design team.
• Work with vendors to arrange photography.
• May require some receptionist relief duties.
• Back up support to other Administrative Assistants as needed.
• Must be able to work overtime on short notice.
• Other duties as assigned.

Minimum 2-3 years of related administrative, marketing, or communications experience.

Excellent communication, organizational, grammatical, and time-management skills.

Ability to prioritize, multitask, and meet tight deadlines.

Ability to work in a fast-paced, team-oriented, environment.

Demonstrate problem-solving, decision making, and analytical skills.

Commercial Real Estate experience preferred.

Real Estate/Finance background is preferred.

High School graduate required/college a plus.

• Intermediate working knowledge of Outlook, Word, Excel and PowerPoint (Office 2010 version).
• Database experience is a plus.

Office – work with computers, copiers, and scanners.

This position does not provide visa sponsorship.

Candidates must be authorized to work in the United States without sponsorship.

Expected compensation for this position: 70,000.00 – 90,000.00 USD per year. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

On-site – Irvine, CA

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

Jones Lang LaSalle (‘JLL’) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at  This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to…