Retail Development Administrator

At Kia, we’re creating award-winning products and redefining what value means in the automotive industry. It takes a special group of individuals to do what we do, and we do it together. Our culture is fast-paced, collaborative, and innovative. Our people thrive on thinking differently and challenging the status quo. We are creating something special here, a culture of learning and opportunity, where you can help Kia achieve big things and most importantly, feel passionate and connected to your work every day.

Kia provides team members with competitive benefits including premium paid medical, dental and vision coverage for you and your dependents, 401(k) plan matching of 100% up to 6% of the salary deferral, and paid time off. Kia also offers company lease and purchase programs, company-wide holiday shutdown, paid volunteer hours, and premium lifestyle amenities at our corporate campus in Irvine, California.

Status

General Summary

The primary function of this role is to provide administrative support for the Retail Development Department’s daily operations and ongoing programs. Responsibilities include interacting with regional personnel and vendors, processing vendor and dealer payments, managing dealer databases and agreement tracking, preparing departmental reports, collecting and maintaining information and documentation, and performing other administrative activities to support the department’s overall objectives.

Essential Duties and Responsibilities

Priority One – 35%

• Assist the Brand Representation Manager with administration of department budget, including monthly accruals, KIFAP tracking reports, and all PR/PO and vendor invoice processing.
• Administer Dealer payments and billing for facility, signage and retail display program projects.
• Manage final Dealer billing signoffs for NDLS.
• Support department management in the deployment, and ongoing payment tracking (if applicable), of various programs affecting the Dealer network including but not limited to KIFAP, POS kits, special showroom programs, etc.

Priority Two – 35%

• Support Department Managers with maintenance of Dealer records and files (electronic and hard copy), updating department databases, uploading documents and photos, and assisting with accurate and timely filing of records.
• Complete data entry of all new facility information from buy/sells, relocations, renovations and signage upgrades.
• Administer and coordinate all Department mailings to the Dealer body.

Priority Three – 10%

• Support the Brand Representation Managers in preparing monthly reporting on department activities and updating any reporting dashboards.

Priority Four –10%

• Ad hoc special projects to support Department objectives, as assigned by Management and other duties as assigned.

Priority Five – 5%

• Assist Department Management in meeting planning (incl. Regional and Dealer training) and meeting scheduling (RD Calendar), expense report processing, and travel arrangements.
• Responsible for ensuring that policies related to travel and purchase requisitions are enforced with proper approval.

Priority Six – 5%

• Ensure the Department’s compliance with document retention, storage, and processes and procedures documentation.

Personally Performed Duties

• Accurately and completely maintain databases pertaining to programs and dealer records; updating dealer records for accuracy as well as uploading photos and documents to the dealer and project management databases.
• Preparing monthly reporting on department activities and updating any reporting dashboards.
• Assemble information needed to support management in vendor and dealer payments and process those payments via the appropriate Finance Dept. system (e.g. SAP, GERP, FSM, etc.).
• Assist with the development of various communications…