BSN Clinical Programs Administrative Assistant

BSN Clinical Programs Administrative Assistant

provides comprehensive administrative support for Stanbridge University's Bachelor of Science in Nursing (BSN) program. This position plays a vital role in supporting clinical education operations by coordinating student compliance documentation, maintaining confidential student records, assisting with clinical placement administration, supporting faculty and students, and ensuring administrative processes comply with university, accreditation, regulatory, and clinical partner requirements.

This is a compliance-driven administrative position where success is measured by exceptional accuracy, organization, timely follow-up, and the ability to effectively manage multiple time-sensitive priorities within a highly regulated healthcare education environment.

The successful candidate is highly organized, detail-oriented, proactive, and committed to operational excellence. They serve as a professional liaison between students, faculty, healthcare organizations, vendors, and university leadership while delivering exceptional customer service and maintaining the highest standards of professionalism and confidentiality.

Experience supporting nursing education, healthcare administration, clinical education, healthcare credentialing, compliance, or higher education operations is highly desirable.

• Review, organize, verify, and maintain student compliance documentation, including health records, immunizations, CPR certifications, licensure verification, background checks, drug screenings, and other required clinical documentation.
• Monitor student compliance deadlines and proactively communicate outstanding requirements in a professional and timely manner.
• Maintain confidential student records with exceptional attention to detail, ensuring accuracy, completeness, and data integrity.
• Track documentation required by accrediting agencies, regulatory bodies, university policies, and clinical partners.
• Maintain organized electronic filing systems and document management processes.

• Provide administrative support for clinical education, clinical placements, simulation activities, internships, and other experiential learning experiences.
• Prepare onboarding packets, orientation materials, placement documentation, and student communications.
• Coordinate administrative processes related to student clinical placements.
• Maintain affiliation agreements and supporting documentation for healthcare partners.
• Assist faculty and program leadership with clinical scheduling and administrative coordination.
• Coordinate communication with students and clinical partners regarding onboarding requirements and placement documentation.

• Provide comprehensive administrative support to the BSN program.
• Prepare professional correspondence, reports, spreadsheets, presentations, meeting agendas, and departmental documentation.
• Coordinate calendars, meetings, orientations, workshops, and special events.
• Maintain departmental databases, records, and electronic filing systems.
• Support faculty with administrative processes related to clinical education and academic operations.
• Assist with departmental projects and operational initiatives as assigned.

• Assist in maintaining documentation supporting accreditation, regulatory, and institutional compliance requirements.
• Prepare reports and maintain accurate records for internal audits and accreditation reviews.
• Ensure documentation meets university standards for quality, consistency, and accuracy.
• Support continuous improvement initiatives related to administrative and compliance processes.

• Utilize Microsoft 365, university systems, document management platforms, and AI‑assisted productivity tools to improve workflow efficiency, communication, reporting, organization, and administrative effectiveness while maintaining institutional standards and confidentiality.
• Learn and effectively utilize university software applications, databases, learning management systems, and student information systems.
• Recommend administrative process improvements that enhance efficiency, organization, and customer service.

• Serve as a professional point of contact for students, faculty, healthcare organizations, vendors, and community partners.
• Build collaborative relationships through responsive,…