Executive Assistant

About Crossing Inc

Crossing is a fast-growing e-commerce, retail, and collectibles company serving passionate communities across trading cards, gaming, anime, and pop culture. Through our retail stores, live commerce channels, events, and online platforms, we're building one of the most exciting destinations for collectors and enthusiasts.

About the role

We are seeking a highly organized, dependable, and proactive Executive Assistant/Office Assistant to provide administrative and operational support to our leadership team and assist with the day to day functions of our growing collectibles company.

The ideal candidate is resourceful, detail oriented, professional, and comfortable handling a variety of responsibilities ranging from executive assistance and administrative support to general office organization and supply management.

What you'll do

• Provide day-to-day administrative support to the VP of Operations and other members of the executive and leadership team.
• Manage calendars, appointments, meetings, reminders, and scheduling.
• Coordinate internal and external meetings and assist with meeting preparation and follow-up.
• Draft, review, and organize emails, correspondence, documents, spreadsheets, reports, and other business materials.
• Assist with travel arrangements, reservations, itineraries, and other executive needs.
• Track important deadlines, projects, follow-ups, and action items to help keep priorities moving forward.
• Assist leadership with special projects, company initiatives, and changing business priorities.
• Handle confidential company, employee, financial, and business information with a high level of discretion.

• Help oversee the daily organization and general operations of the office.
• Maintain a clean, organized, professional, and well-stocked workplace.
• Monitor and order office supplies and other workplace necessities.
• Maintain inventory of office and workplace supplies and proactively reorder items before supplies run out.
• Receive, organize, and distribute mail, deliveries, and packages.
• Coordinate with vendors, maintenance providers, delivery services, and other outside partners.
• Assist with keeping common areas, conference rooms, kitchen areas, and office spaces organized and properly supplied.

• Answer and direct phone calls, emails, and general business inquiries when necessary.

Collectibles and Inventory Support

• Assist with organizing and maintaining inventory records.
• Support with the organization of products
• Help prepare merchandise, supplies and materials for shows, events and store openings.

Qualifications

• 1-2 years experience as an Executive Assistant, Administrative Assistant, Office Assistant, Office Coordinator, or similar position preferred.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple responsibilities and adjust to changing business needs.
• Willingness to assist wherever needed and take ownership of both large and small tasks.
• Ability to work independently while also collaborating with executives, managers, HR and other employees.
• Professional demeanor and strong interpersonal skills.
• Ability to handle confidential and sensitive information.
• Proficiency with Google Workspace.
• Comfortable learning inventory and other business software.

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