Administrative Assistant- Irvine, CA

Tri Net is a leading provider of comprehensive human resources solutions for small to midsize businesses (SMBs). We enhance business productivity by enabling our clients to outsource their HR function to one strategic partner and allowing them to focus on operating and growing their core businesses. Our full-service HR solutions include features such as payroll processing, human capital consulting, employment law compliance and employee benefits, including health insurance, retirement plans and workers’ compensation insurance.

Tri Net has a nationwide presence and an experienced executive team. Our stock is publicly traded on the NYSE under the ticker symbol TNET. If you’re passionate about innovation and making an impact on the large SMB market, come join us as we power our clients’ business success with extraordinary HR.Don't meet every single requirement? Studies have shown that many potential applicants discourage themselves from applying to jobs unless they meet every single requirement.

Tri Net always strives to hire the most qualified candidate for a particular role, ensuring we deliver outstanding results for our small and medium-size customers. So, if you're excited about this role but your past experience doesn't align perfectly with every single qualification in the job description, nobody’s perfect – and we encourage you to apply. You may just be the right candidate for this or other roles.

A Brief Overview The Administrative Assistant (AA) will be responsible for utilizing AI to execute high-volume, standardized administrative tasks with accuracy and efficiency and operate within a metrics-driven model that tracks response times, completion rates, and service quality. The AA will be on a team providing centralized support in service of all leaders / departments at Tri Net, gaining broad organizational knowledge and cross-functional expertise, with a structured development pathway to become a strategic EA through training, mentorship, and exposure to leadership

What you will do Expense Report Management:
Process, reconcile, and submit expense reports using Tri Net's expense management systems

Travel Coordination:
Book domestic and international travel including flights, hotels, ground transportation as directed, provide complete itineraries and add to leader calendars

Purchasing & Procurement:
Execute purchasing requests and manage purchase card reconciliation

Distribution Lists Management:
Create, maintain, and update email distribution lists across departments and leadership teams

Reporting & Documentation:
Generate routine reports, maintain documentation, and ensure accurate record-keeping for administrative processes

Be knowledgeable and help communicate policy changes to Corporate Administration team Utilize AI in every aspect of work Assist in creation of SOPs, intranet page.

Coordinates travel and special projects as requested

General administrative work:
Heavy calendaring, purchasing within policy guidelines using a department Purchase Card, including expense validation, updating, and creating department process documentation within a central repository, event planning (dinners, happy hours, etc.)Act as point of contact in Tri Net’s Irvine location for administrative professionals and workplace services in relation to various office visit protocols to ensure compliance with Tri Net policies

Proactively manage outstanding action items to ensure responsiveness and follow through on commitments / asks Interact extensively with administrative professionals within the Corporate Administration team as well as within other departments/organizations

Assists management with administrative tasks including preparing various reports detailing administrative information.

Other projects…