Associate Project Scheduler

Overview

Associate Project Scheduler

Location:

U.S.

- 100% Remote

Reports To:

Senior Project Scheduler

Execution discipline starts with accurate planning and clean labor alignment. As an Associate Project Scheduler, you will support the development, maintenance, and integrity of project schedules while ensuring labor charging aligns with approved work plans. This role directly supports budget accuracy, forecast reliability, and delivery execution within a software development environment. This is a growth-oriented role for an early-career professional looking to build a long-term career in project scheduling and project controls.

• Project Scheduling Support
• Build and maintain project schedules using Microsoft Project.
• Update task structures, timelines, dependencies, and resource assignments based on approved changes.
• Partner with Project Managers to ensure schedules reflect current execution plans.
• Maintain organized schedule documentation, baselines, and change history.

• Resource and Labor Integrity
• Assign team members to projects in alignment with approved work authorizations and finance policies.
• Review weekly time entries in Replicon to confirm alignment with approved project assignments.
• Identify discrepancies between scheduled resources and charged labor.
• Work with Project Managers and team members to resolve misallocations.
• Support alignment between Microsoft Project schedules and Net Suite project structures.

• Forecasting and Utilization Visibility
• Assist in tracking actual labor usage versus scheduled allocations.
• Support resource utilization analysis across multiple projects.
• Contribute to weekly and monthly PMO reporting and forecasting packages.

• Process and Controls
• Support enforcement of work authorization and labor governance processes.
• Ensure schedules align with approved budgets and cost codes.
• Contribute to continuous improvement of scheduling, reporting, and controls workflows.

• At least 2 years of hands-on project scheduling experience.
• Experience supporting project teams in structured delivery environments (software development preferred).
• Proficiency with Microsoft Project.
• Strong Excel skills (intermediate to advanced).
• High attention to detail and comfort working with labor, financial, and resource data.
• Ability to manage multiple priorities across concurrent projects.
• Clear, professional written and verbal communication skills.

• Experience using Replicon or similar time-reporting tools.
• Exposure to Net Suite or other ERP or project accounting platforms.
• Experience supporting PMO, project controls, or scheduling functions.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer:
Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied.

Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.