Senior Buyer

The District

Irvine Ranch Water District is accepting applications for a Senior Buyer in the Purchasing Department. Applications will be accepted on a continuous basis until the. Qualified candidates are encouraged to submit applications early.

Irvine Ranch Water District (IRWD) is a progressive, values-driven agency, with an international reputation for its leading-edge financial management practices, water recycling program, water use efficiency practices, water banking, urban runoff treatment, and energy generation and storage. IRWD was established in 1961 as a California Water District under the California Water Code and serves central Orange County. IRWD provides high-quality drinking water, reliable sewage collection and treatment, recycled water programs, and environmentally sound urban runoff treatment.

IRWD is an independent, not-for-profit public agency governed by a publicly elected five-member Board of Directors. The Board is responsible for District policies and decision-making. Day-to-day operations are supervised by the General Manager. Additional information can be found at the District s website:

Irvine Ranch Water District believes that its values drive the character, culture, and capacity of our organization. Values guide our actions and decisions and are embedded in everyday operations.

IRWD employees work in a safe, supportive environment and form strong bonds with colleagues. Employees report to work in the office or in the field, depending on their positions.

Under direction, independently performs the most complex purchasing transactions for a wide range of materials, supplies, services, and equipment for District departments in accordance with District standards, policies, and all applicable legal requirements. Sources and negotiates within established authority the purchase of goods, services and materials; creates bids and Requests for Proposals for both goods and contracted services. Analyzes quotes received and processes purchase orders to award suppliers;

and performs related duties as assigned.

This is the advanced level classification in the Buyer series responsible for performing the most complex work. Incumbents regularly work on tasks that are varied and complex, requiring considerable discretion and independent judgment. Positions rely on experience to perform complex purchasing and procurement activities and may provide technical and functional direction over lower-level staff. Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines, and methods to complete assignments.

This is a professional Buyer series. Positions may be filled at any level in this series based on district needs and applicant qualifications. Positions are flexibly staffed and advancement can be obtained after meeting the required experience and qualifications, successful performance and management recommendation.

• Performs a variety of procurement related duties in the review, sourcing, negotiation, and receipt of goods and services to ensure compliance with District procurement policy, rules, regulations, and guidelines.
• Performs more complex purchasing requirements; ensures procurement activities are in accordance with District policy, rules, regulations, and guidelines.
• Receives and analyzes assigned purchase requisitions for compliance; confers with departments to obtain additional required information and resolve questions regarding specifications.
• Prepares clear and concise product and service descriptions for inclusion on purchase orders and contracts/agreements for services.
• Analyzes bids to determine the lowest bidder consistent with quality, reliability, and ability to meet schedules.
• Coordinates Professional Services, General Services, and Master Services Agreements (PSAs, GSAs, MSAs) with internal clients and vendors, including tracking approvals, documentation, and vendor communications.
• Supports negotiation of redlines and resolution of vendor issues for complex PSAs, GSAs, and MSAs in collaboration with technical department clients and vendors.
• Prepares formal and informal bid and Request for Proposal packages for review and approval to submit to the District website; evaluates bids, performs price/cost analysis and summarizes bid responses.
• Confers with departments to resolve problems relating to substitutions, equivalents, delivery schedules, and supplier problems; follows up on purchase orders to ensure products are received in a timely manner.
• Develops, awards, and administers contracts.
• Participates in marketing and requirement studies, analyzes data, and submits recommendations for future purchases.
• Composes correspondence to suppliers, business and agency representatives; administers assigned contracts relative to deliveries, quantities, quality, etc.
• Solicits and interviews new suppliers using the Supplier Assessment process and…