Student Orientation & Events Assistant

Stanbridge University is seeking an energetic, service-driven professional to serve as the Student Orientation & Events Assistant. This role is the face of the new student experience and plays a critical part in ensuring every incoming student feels welcomed, informed, and supported from day one.

The ideal candidate is equally comfortable energizing a room of new students and rolling up their sleeves to execute the behind-the-scenes details that make each orientation seamless. This position requires a strong ambassador mindset, hands-on event support, inter-campus travel, and a commitment to operational excellence.
Essential Functions:

Student Orientation & Facilitation (Primary Focus)

• Schedule and coordinate all New Student Orientation sessions across campuses.
• Communicate orientation schedules and logistics with incoming students, faculty, and staff.
• Host and facilitate engaging hybrid orientation sessions via Zoom and in person.
• Serve as a welcoming, professional ambassador representing Stanbridge University to new students and families.
• Lead campus tours and classroom sessions as part of orientation programming.
• Ensure a polished and positive first impression for all new students.

Event & Media Support

• Provide administrative and logistical support for Media & Communications meetings and events, both on-campus and off-campus.
• Assist with event preparation, coordination, and execution to ensure smooth operations.
• Support media-related tasks for departments and instructors as needed.

Operational & Campus Logistics

• Coordinate catering, classroom setup, materials preparation, and event supplies.
• Transport event materials, orientation supplies, and related items between campuses as needed (university vehicle provided).
• Ensure all materials, gifts, and event elements are delivered, set up, and executed to create a seamless experience.
• Assist with post-event breakdown and organization.
• Maintain accurate student records and related administrative documentation.

Travel & Schedule Flexibility

• Travel between the Irvine, Riverside, Alhambra, and San Diego campuses as needed to support orientation and event activities.
• Opportunity to utilize a university vehicle when transporting materials and supporting inter-campus events.
• Mileage reimbursement provided where applicable.
• Maintain availability for occasional evening and weekend hours during peak orientation cycles.
• Overtime opportunities may be available based on operational and event needs.

Qualifications:

• Strong organizational skills with exceptional attention to detail.
• Outstanding customer service orientation and interpersonal communication skills.
• Confident public speaking and group facilitation abilities.
• Professional verbal and written communication skills.
• Proficiency in Microsoft Office applications (Excel, Word, Outlook).
• Proficiency with Zoom, including scheduling meetings, breakout rooms, screen sharing, and recording sessions.
• Comfortable transporting event materials between campuses using university vehicles.
• Ability to manage both presentation responsibilities and hands-on event logistics with professionalism and enthusiasm.
• High school diploma or equivalent required.

Experience That Translates Well to This Role

Candidates who have excelled in fast-paced, customer-facing environments where both presentation and hands-on execution were required often thrive in this position. Backgrounds that frequently align well include roles in:

• Hospitality and event operations (e.g., banquet captain, catering lead, front-of-house supervisor, event venue staff)
• Retail leadership (e.g., assistant store manager, shift lead, key holder, customer experience supervisor)
• Student engagement or campus life (e.g., campus tour guide, orientation leader, student ambassador, student life assistant)
• Admissions or enrollment events support
• Youth, community, or faith-based program coordination
• Fitness, recreation, or camp leadership roles
• Brand ambassador or experiential marketing support roles

We welcome candidates from diverse professional backgrounds who are comfortable leading small groups, delivering excellent customer service, and supporting event logistics in a hands-on environment.
Conditions of Employment:

• A job-related assessment may be required during the interview process.
• Must be able to perform each essential duty satisfactorily and be physically present in the office (unless otherwise noted).
• Employment verification will be conducted to validate work experience per accreditation standards.
• Offers of employment are contingent upon the successful completion of a background check.
• Official transcripts are required prior to hire. Degrees earned outside the United States must be evaluated by a recognized credential evaluation service to determine U.S. degree equivalency and applicable subject-area coursework.
• Must be legally authorized to work in the United States at the time of hire and must maintain work authorization throughout employment. Stanbridge University does not provide employment visa sponsorship for this…