Benefits Specialist

Essential Duties and Responsibilities Priority One – 50%

Administration of the company benefit programs.

• Work with the Sr. Benefits & Wellness Manager to administer various employee benefits programs, such as group health, dental, vision, flexible spending accounts, life insurance, voluntary plans, retirement plans and wellness benefits.
• Assist with ACA compliance and 1095-C’s.
• Assist with Open Enrollment tasks, review benefits guides, schedule meetings, send out email communications, update rates and eligibility rules.
• Review and approve employee enrollments including qualified life events, audit employee benefits eligibility, process COBRA.
• Utilize tools to enhance employee understanding of the company’s benefits plans.

Administration of the company leave programs.

• Ensure the efficient administration of the company leave programs (FMLA, PDL, CFRA, PFL, ADA, Worker’s Compensation).
• Administer the company ergonomics program.
• Ensure proper work/travel accommodations are supported.
• Participate in quarterly carrier claims review for Worker’s Compensation.
• Update OSHA tracking logs and complete the annual required reporting

Ensure accurate and timely responses to employees and vendors.

• Monitor and resolve carrier file feeds, error reports and enrollment issues in a timely manner.
• Respond to benefits inquiries from managers and employees on plan provisions, benefits enrollments, status changes and other general inquiries within compliance requirements to include required documentation.

Other responsibilities.

• Analyze, audit, reconcile and process monthly insurance invoices.
• Conduct new hire benefit orientations.

This list of essential responsibilities and duties is not exhaustive and may be supplemented and changed as necessary by management.

• Bachelor’s degree or equivalent work experience required.
• SHRM or PHR Certification is a plus.

• Minimum 5+ years of human resources experience required.
• 3+ years of direct experience with benefits administration required.

• Physical Requirements:
  
  frequent sitting, vision, hearing, typing, and talking.
• Up to 5% of domestic and/or international travel.
• Job demands may include reading (documents), detailed work, confidentiality, problem solving, language, reasoning skills, oral communication, written communication, customer contact, ability to effectively present information in one-on-one and small group situations to customers, vendors, and other employees, multiple concurrent tasks, ability to work with frequent interruptions, etc.
• Must be able to maintain focus and attention to detail in a fast-paced environment.
• Ability to analyze information and make sound decisions under time constraints.
• Problem-solving skills and the ability to work independently
• Must be able to respond to challenges with poise and agility.
• Ability to handle competing priorities effectively and with composure.
• Other duties as assigned.

• Previous experience and knowledge of laws and regulations that govern benefits administration (e.g., FLMA, CFRA, ADA, §125, DOL, IRS guidelines and requirements, and workers’ compensation.)
• Strong background working with various leaves of absences and work accommodations.
• Strong attention to detail is crucial when managing benefit records, claims and compliance.
• Effective communicator with all levels including executives/senior management.
• Proactive approach and collaborative attitude with HR department team members and management.
• Ability to read, analyze and interpret benefits and financial reports and other legal documents.
• Ability to effectively present information to team members and management.
• Ability to work with different cultures to effectively deliver results.
• Computer Skills – Proficient with Microsoft Office programs, including excel, word and PowerPoint.

• $69,964 - $91,147
• Pay will be based on several variables that are unique to each candidate, including but not limited to, job-related skills, experience, relevant education or training, etc.
• Kia provides team members with competitive benefits including premium paid medical, dental and vision coverage for you and your dependents, 401(k) plan matching of 100% up to 6% of the salary deferral, and paid time off. Kia also offers company lease and purchase programs, company-wide holiday shutdown, paid volunteer hours, and premium lifestyle amenities at our corporate campus in Irvine, California.