Project Coordinator

Project Coordinator I - Data Solutions

Location:

Irvine, California, United States
Job type:
Full Time
· Department:
Project Tracking
· Work type:
On-Site · $25-30 per hour

Role Overview: We are seeking a detail-oriented and proactive Project Coordinator to support project planning, execution, and delivery within the utility construction industry. The ideal candidate will have experience coordinating with cross-functional teams, managing timelines, and supporting project managers with day-to-day operational tasks. Strong communication and organizational skills are essential.

• Support program management activities by tracking interdependent work streams, maintaining program-level schedules, and coordinating across stakeholders to ensure alignment with overall program objectives and priorities.
• Develop, document, and execute new processes by coordinating with stakeholders to implement changes, ensure alignment, and drive successful adoption.
• Assist in planning project deliverables and tracking progress against schedules and milestones.
• Coordinate project meetings, prepare agendas, record meeting minutes, and ensure timely follow-ups.
• Help manage multiple work groups, ensuring alignment across departments.
• Convert meeting action items into project management tasks using Jira or similar tools.
• Monitor project timelines, goals, and deliverables in coordination with Project Managers (PMs).
• Maintain project documentation and status updates across tools such as Lattice and Jira.
• Support internal and external communication for project updates and stakeholder alignment.
• Assist in documenting project workflows, procedures, and best practices using Visio and Wiki tools.
• Contribute to the development and continuous improvement of project coordination processes.
• Prepare project status reports and summaries for management and clients.
• Assist in tracking project budgets, contracts, and billing requirements.
• Submit requests for system/database updates related to project needs.

• Experience with program management, including planning, tracking, and coordinating multiple interdependent work streams to ensure alignment with overall program objectives.
• Demonstrated ability to develop, document, and execute new processes, including coordinating with stakeholders to ensure successful implementation and adoption.
• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Proficiency in Jira, Microsoft Excel (including Pivot Tables, VLOOKUP), and Visio.
• Ability to manage competing priorities and collaborate with cross-functional teams.

• Prior experience in the utility construction industry.
• Familiarity with project scheduling and billing processes.
• Understanding of project lifecycle and PM tools (e.g., Lattice, Confluence).
• Experience with GIS systems and/or data analysis is a plus.

• 100% Company-Paid Medical, Dental, Vision, and Life Insurance – Comprehensive coverage to support your health and well-being.
• 401(k) with Company Match – We invest in your future with a dollar-for-dollar match on contributions.
• Flexible Spending Account (FSA) – Set aside pre-tax dollars for qualified healthcare and dependent care expenses.
• Exclusive Employee Discounts – Access our Benefits Hub for savings on travel, rental cars, hotels, theme parks, and more.
• Monthly Catered Lunches & Daily Office Snacks – Enjoy a well-stocked kitchen and regular team meals to keep you fueled throughout the day.
• Employee Engagement & Wellness – Events and activities throughout the year, including hiking outings, summer BBQs, sports games, holiday celebrations, and dedicated team-building days.
• JOYA Health Membership – Access to over $1,000 in annual skin health and wellness benefits, including complementary facials or peels, aesthetic service credits, priority skin cancer screenings, teledermatology services, and discounts on skincare products.
• Wellness Perks & Support Programs – Access a variety of wellness resources including discounted gym memberships through One Pass, mental health and self-care tools via Able To and Calm, and monthly rewards for healthy activities through Rally.

At EKN Engineering, you’ll be part of a company that values innovation and accountability and supports our employees' professional growth and personal development. Here, you’ll work with teams that push the boundaries of engineering to create solutions that enhance our communities and the environment by making utilities safer.