Administrative Business Partner

Administrative Business Partner

Rivian is on a mission to keep the world adventurous forever. This goes for the emissions-free Electric Adventure Vehicles we build, and the curious, courageous souls we seek to attract. As a company, we constantly challenge what's possible, never simply accepting what has always been done. We reframe old problems, seek new solutions and operate comfortably in areas that are unknown.

Our backgrounds are diverse, but our team shares a love of the outdoors and a desire to protect it for future generations.

We are seeking an Administrative Business Partner to support two of Rivian's most senior legal leaders — our Chief Corporate Counsel and our Chief Ethics, Compliance and Privacy Officer — and to bring order, rhythm, and momentum to the teams they lead. Your time will be split between the two, and your judgment about how to allocate it is central to the job.

This role sits at the intersection of executive support, legal operations, and the systems that move Legal's work forward — Google Workspace, Onit, Ironclad, and Box. You will be the connective tissue between these two executives and their partners across Supply Chain & Manufacturing, Real Estate & Construction, Privacy, Finance, and outside counsel, and you will help shape how Legal's platforms, reporting, and workflows fit together to support a function that is scaling quickly.

Why This Role Matters

Two executives, one operating rhythm. Legal's most senior leaders can only move as fast as their calendars, their materials, and their follow-through allow. You own that rhythm, and the difference between a well-run week and a chaotic one is almost entirely this role. Legal moves at the speed of its documents. Contracts, signature routing, POs, and license renewals are where legal work either advances or quietly stalls.

You keep them moving through Box, Ironclad, and Onit — and you notice when something has been sitting too long. Visibility into how Legal spends. Budget and matter reporting out of Onit is how Legal's leadership understands its own cost structure and its outside counsel relationships. You produce the reporting that makes those conversations possible. Discretion is the job, not a footnote.

You will handle privileged, confidential, and personally sensitive information across both corporate and compliance matters. The trust required here is the reason this role sits where it does. A front-row seat as Rivian scales. Real estate and construction for a growing footprint, supply chain agreements, privacy and AI governance — you will see the company's expansion from the inside, and be part of building the operating habits that support it.

Executive Support & Calendar Leadership

• Own daily calendar management for the Chief Corporate Counsel and the Chief Ethics, Compliance and Privacy Officer, including scheduling, prioritization, and meeting logistics
• Provide calendar support for Senior Corporate, Real Estate, and Privacy leadership as needed
• Anticipate and absorb last-minute changes, resequencing commitments so that the highest-priority work still lands
• Partner with the Sr. Leadership Administrative Business Partner to resolve competing priorities across the two executives

Corporate, Real Estate & Construction Support

• Lead and contribute to special projects defined by the Chief Corporate Counsel
• Track Purchase Orders and licenses for the Real Estate & Construction team, including monitoring and submitting PO renewals ahead of expiration
• Interface with staff from governmental agencies and outside counsel offices on administrative and coordination matters
• Prepare meeting summaries and maintain a running record of team accomplishments and commitments

Ethics, Compliance & Privacy Support

• Manage administrative operations for the Ethics, Compliance and Privacy team
• Support production and completion of the team's AI newsletter, coordinating contributions and timelines
• Provide additional support across the function as scope and experience allow

Document, Contract & Systems Operations

• Route documents and contracts for signature via Box, Ironclad, and other platforms, tracking status through completion
• Build…