Assoc Adm

Position Summary

SUMMARY:

Administers assigned contracts of low scope and/or complexity to ensure fulfillment of contractual obligations. Identifies requirements, generates and provides input for proposals, supports negotiation in pricing and terms, monitors contract performance, and ensures compliance with contract requirements.

Has responsibilities for Order Management comprised of:
Significant order entry, schedule changes, portal management, creation of Demand Plan, as part of Sales and Operating Plan (S&OP), Customer communications and PO/Contract Validation & Analysis.

____ Has Direct Reports ___ X ___ Does Not Have Direct Reports

Individual contributors typically report to a Contracts Manager or Lead position. Has routine interaction with functional team members and identified internal resources. May have limited contact with customers.

• Administers contracts by analyzing performance requirements and customer purchase order requirements issued against Purchase Orders, Basic Contract Agreements, and/or Long-Term Agreements. Analyses include performance to delivery schedules, pricing, terms and conditions and other contract provisions. Ensure contract files and supporting documents are maintained.
• Determines technically and commercially compliant proposal packages in response to customer or contract requirements. Evaluate performance requirements, delivery schedules, and estimates of costs of material, equipment, and labor hours.
• Supports negotiation of basic contract requirements in accordance with legal and company regulations and policies. Supports negotiation of price, terms and conditions, deliveries, and other business issues within scope of responsibility. Ensures contract provisions are clear and conform to company policy.
• Investigate customer claims by collecting and analyzing information. Monitors contract performance and determine the need for contract amendments or extensions. Determines when customer directed changes are out-of-scope. Maintains records of contract change activity.
• Authorizes the work to be performed by releasing the Sales Order into the system. Provides contract information to others in planning or operations for order fulfillment and communication with customers.
• Researches and resolves customer issues and provides status. Keep the customer informed until the specific problem is resolved.
• Complies with federal, state, and aerospace industry regulations; ensures adherence to requirements and advises management on needed actions.
• Maintains current professional and technical knowledge and may participate in professional associations (e.g. the National Contract Management Association (NCMA); the International Association of Commercial Contract Management (IACCM).

• Bachelor’s degree (BA) in Business Administration or related discipline. Professional entry level position. May have limited prior industry experience or have worked under direction in previous student internship programs.
• Participation in professional association preferred (e.g. the National Contract Management Association (NCMA); the International Association of Commercial Contracts Management (IACCM).
• Understanding of basic contract administration principles and concepts and general business operations. General knowledge of legal and regulatory requirements related to contract administration.
• Ability to develop a thorough knowledge of corporate and division policies and administrative procedures.
• Ability to work with only general work direction and instructions regarding the scope and priority of assignments.
• Ability to read, analyze, and interpret contracts, financial reports, and technical proposals; develops recommendations to clarify or resolve problems.
• Ability to respond to inquiries or complaints from customers, regulatory agencies, or other internal teams.
• Ability to support negotiation effectively to obtain best prices and terms on products, materials, and services.
• Ability to use standards business applications software and to learn specific databases for contracts or customer contacts.
• Ability to effectively communicate and present…