Senior Event Manager

Event Manager — The Beverly Hills Body Academy™

Location:Beverly Hills / Irvine, California

Employment Type:Full-time, Salary (exempt)

Position:Event Manager

Reports To:CEO

Employment Type:Full-Time

Compensation:$$72,000 – $82,000 per year annual base salary + performance bonus

Beverly Hills Body Academy™ is a premier educational platform bringing together leading plastic surgeons, physicians, industry partners, and medical professionals for high-level surgical education, live demonstrations, networking, and innovation.

We are looking for an experienced, highly organized
Event Manager
to take ownership of the planning and execution of the Beverly Hills Body Academy and deliver a world-class experience for faculty, attendees, sponsors, and partners.

The Event Manager will be responsible for managing the event
from initial planning through final execution and post-event follow-up
.

This is a hands-on leadership position requiring exceptional organization, attention to detail, communication, vendor management, budgeting, and the ability to manage multiple priorities under tight deadlines.

The Event Manager will serve as the
central point of accountability for the entire event
, coordinating leadership, faculty, sponsors, vendors, production teams, venues, and attendees.

Event Planning & Project Management

• Develop and manage the complete event master plan and timeline.
• Create detailed project schedules, deadlines, checklists, and ownership assignments.
• Coordinate all departments involved in producing the Academy.
• Lead weekly planning meetings and provide clear progress reports to leadership.
• Identify potential problems early and develop contingency plans.
• Ensure all event deliverables are completed on schedule.

Venue & Operations

• Manage relationships and negotiations with hotels, venues, conference facilities, and other event locations.
• Coordinate room layouts, registration areas, classrooms, stages, sponsor areas, networking spaces, and VIP areas.
• Manage food and beverage requirements.
• Coordinate signage, furniture, equipment, internet, power, security, transportation, and other operational requirements.
• Develop detailed event-day run-of-show documents.

Faculty & VIP Management

• Coordinate communication with participating surgeons, faculty members, moderators, speakers, and VIP guests.
• Manage faculty schedules and participation requirements.
• Coordinate flights, hotels, ground transportation, and hospitality when required.
• Collect presentations, biographies, headshots, disclosures, and other required materials.
• Ensure faculty receive a premium and highly organized experience.

Attendee Experience

• Oversee attendee registration and communication.
• Coordinate confirmation emails, schedules, event instructions, badges, and educational materials.
• Manage the on-site registration and check-in process.
• Ensure attendees receive exceptional service throughout the event.
• Manage attendee questions and resolve issues quickly.

Sponsors & Exhibitors

• Coordinate sponsor and exhibitor participation.
• Track sponsorship commitments and deliverables.
• Manage booth locations, branding requirements, equipment, shipping, setup, and breakdown.
• Ensure all contractual sponsor benefits are delivered.
• Serve as the primary operational contact for sponsors before and during the event.

Production & AV

• Coordinate with audiovisual and production companies.
• Manage stage requirements, microphones, screens, presentations, lighting, video playback, live streaming, and recording.
• Coordinate photography and videography teams.
• Ensure presentations and media assets are collected and tested before the event.
• Conduct technical rehearsals when necessary.

Marketing Coordination

Work closely with the marketing team to…