Senior Academic Graduate Coordinator

Academic Graduate Coordinator

The Department of Materials Science and Engineering (MSE) at the Samueli School of Engineering at UC Irvine is actively recruiting for an Academic Graduate Coordinator. The position will be either hired at one of two classifications - Academic Graduate Coordinator OR Senior Academic Graduate Coordinator, final hire title and classification will depend on the finalist skills, knowledge, and experience.

The Academic Graduate Coordinator in the Department of Materials Science and Engineering is a student services professional and the point of contact for faculty, staff, and students on graduate student matters. The position provides analytical administrative support for graduate degree programs including graduate student recruitment, admissions, orientation, and advising. Advises current graduate students on issues related to academic progress and university requirements.

Implements and oversees all aspects of the student recruitment process and advises prospective students on admissions-related issues such as admissions policies, financial support and fellowship opportunities, and campus housing options. Interacts with faculty, staff, and graduate students to ensure the integrity of the department's graduate program. Responsible for coordinating the organization of the department seminars. Supervises department accreditation review processes including internal reviews and ABET, and WASC accreditation for all programs.

Supports the social media goals of the department with leadership. Assists with commencement. Incumbent will serve and participate in special projects and or other duties as assigned.

What It Takes to be Successful:

• Experience working with Graduate Database, SLATE and fellowship systems.
• Working experience with foreign Understanding of University rules and regulations.
• INTERPERSONAL COMMUNICATION:
  Must be able to positively and constructively communicate and interact with others at work.
• CONFIDENTIALITY:
  Must be able to maintain confidentiality and use discretion in handling position responsibilities.
• ORGANIZATIONAL
  
  SKILLS:
  
  Must be able to organize, track, and report on job tasks readily. Must maintain proper files and reports on all job functions.
• WRITTEN COMMUNICATION:
  Proficient command of written English. Writing, editing, and proofreading skills and the ability to compose letters, memoranda, and other documents using word-processing, spreadsheet, and database software.
• TECHNICAL
  
  SKILLS:
  
  Willingness to take initiative in learning new business systems and needed business skills.
  
  Experience with providing financial account projections, analysis and reports. Working knowledge of computer software and online programs including the following:
  Microsoft Office (Word, Excel, PowerPoint, Outlook). Adobe Acrobat, Firefox, Date Warehouse Experience working with Engineering Student Database.
  
  Working experience with student admissions process and programs using admissions platforms
  
  Working experience with the accreditation review process.
  
  Working experience providing support to student support through a wide range of topics, ranging from the admissions process, tuition, tutoring, academic support and resources available, leaves, university guidelines and policies. Working knowledge of FERPA guidelines. Experience in content generation, copy writing and editing for print, web design, and/or social media. Knowledge of University-specific computer application programs and pertinent databases. knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.
  
  Skills in judgment and decision-making, problem solving, identifying measures of system performance and the actions to improve performance. Basic knowledge of student immigration and visa processes pertaining to international students and scholars. Ability in problem identification and reasoning; ability to develop original ideas to solve problems. Skills in service orientation, organization, active listening, and critical thinking. Knowledge of University processes and procedures.
  
  Knowledge of advising and counseling techniques. Bachelor's degree in related area and / or equivalent experience / training 4-6 years
  
  Student advising experience at a MS and or PhD program level

Total Rewards In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. The expected pay ranges for this recruitment are: $26.53 - 31.13/hour (Non-Exempt position) - Academic Graduate Coordinator Student Services Advisor 2 SV) OR $5,025 - $5,933/month for the (Exempt position) - Senior Academic Graduate Coordinator (Student Services Advisor 3 SV )