Senior Academic Graduate Coordinator

Position Overview

The Department of Materials Science and Engineering (MSE) at UC Irvine is hiring an Academic Graduate Coordinator. The position may be classified as either Academic Graduate Coordinator or Senior Academic Graduate Coordinator, depending on qualifications. The Coordinator reports to the Chief Administrative Officer and will manage student services at the department level.

• Provide student advising and resolve student‑services related issues across the graduate program.
• Oversee administrative and co‑curricular aspects of program management, student affairs, and delivery of services.
• Administer grants, funds, and student‑program budgets.
• Develop and maintain social media goals and collaborate with leadership on communications.
• Coordinate student recruitment, admissions, orientation, and advising, including financial support and fellowship opportunities.
• Ensure compliance with university policies, FERPA, immigration regulations, and accreditation requirements (ABET, WASC).
• Supervise coordination of seminars and special projects, and assist with commencement activities.
• Serve as point of contact for faculty, staff, and students on graduate‑student matters.

• Experience with graduate databases (e.g., SLATE), fellowship systems, and engineering student databases.
• Understanding of university rules and regulations and confidentiality requirements.
• Strong interpersonal, written, and oral communication skills.
• Proficiency with Microsoft Office, Adobe Acrobat, and web/content management tools.
• Knowledge of student admission processes, tuition, tutoring, academic support, FERPA, and insurance guidelines.
• Experience with financial analysis, budgeting, and reporting for student programs.
• Ability to work with faculty and staff on program policies, risk assessment, and performance improvement.
• Bachelor’s degree or equivalent experience/training in a related area.
• Four to six years of graduate student advising experience at the MS/PhD level.

• Experience with multiple student funding sources and financial aid packages.

In addition to the hourly or monthly salary range, UCI offers medical insurance, sick and vacation leave, retirement savings plans, and access to discounts and perks.

Academic Graduate Coordinator (non‑exempt): $26.53 – $31.13 per hour.

Senior Academic Graduate Coordinator (exempt): $5,025 – $5,933 per month.

• Background Check and Live Scan
• Employment Misconduct
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment
• Misconduct Disclosure Requirement (detail omitted for brevity)

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page: (Use the "Apply for this Job" box below)..php

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at  or eec.

Must be able to provide proof of work authorization.