Senior Academic Graduate Coordinator

Responsibilities

The Department of Materials Science and Engineering (MSE) is actively recruiting for an Academic Graduate Coordinator, one position. The position is being marketed with two possible titles. The position will be either hired at one of two classifications - Academic Graduate Coordinator OR Senior Academic Graduate Coordinator, final hire title and classification will depend the finalist skills, knowledge and experience.

The Senior Academic Graduate Coordinator in the Department of Materials Science and Engineering (MSE) reports to the Chief Administrative Officer (CAO) and uses skills as a seasoned, experienced student services professional to independently manage student services at the department level. The Senior Academic Graduate Coordinator is responsible for the general oversight and implementation of all academic, administrative and co‑curricular aspects of program management, student affairs, and delivery of content and services for the MSE programs.

The Senior Academic Graduate Coordinator advises students and resolves student services‑related issues on the full range of academic issues inherent within the department. The Senior Academic Graduate Coordinator leads in the implementation of program policies and procedures and is accessible to and engaged closely with students; works very collaboratively with department faculty and staff, and school and campus staff. Advises faculty and program constituents on a variety of student issues, provides guidance on issues requiring in-depth knowledge of specialized programs and manages the MSE graduate student experience from orientation through graduation while providing substantive advising and support.

Administers funds for student programs. Develops and administers social media goals of the department in collaboration with leadership. Works with the MSE management to recommend changes to policies, practices, and procedures. Serves and participates in special projects and or other duties as assigned.

The Academic Graduate Coordinator in the Department of Materials Science and Engineering is a student services professional and the point of contact for faculty, staff, and students on graduate student matters. The position provides analytical administrative support for graduate degree programs including graduate student recruitment, admissions, orientation, and advising. Advises current graduate students on issues related to academic progress and university requirements.

Implements and oversees all aspects of the student recruitment process and advises prospective students on admissions‑related issues such as admissions policies, financial support and fellowship opportunities, and campus housing options. Interacts with faculty, staff, and graduate students to ensure the integrity of the department's graduate program. Responsible for coordinating the organization of the department seminars. Supervises department accreditation review processes including internal reviews and ABET, and WASC accreditation for all programs.

Supports the social media goals of the department with leadership. Assists with commencement. Incumbent will serve and participate in special projects and or other duties as assigned.

Required:

• Experience working with Graduate Database, SLATE and fellowship systems. Working experience with foreign
• Understanding of University rules and regulations. INTERPERSONAL COMMUNICATION:
  Must be able to positively and constructively communicate and interact with others FIDENTIALITY:
  Must be able to maintain confidentiality and use discretion in handling position responsibilities. ORGANIZATIONAL
  
  SKILLS:
  
  Must be able to organize, track, and report on job tasks readily. Must maintain proper files and reports on all job functions. WRITTEN COMMUNICATION:
  Proficient command of written English. Writing, editing, and proofreading skills and the ability to compose letters, memoranda, and other documents using word-processing, spreadsheet, and database software. TECHNICAL
  
  SKILLS:
  
  Willingness to take initiative in learning new business systems and needed business skills. Experience with providing financial account projections,…