Academic Programs Coordinator

Who We Are Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs.

It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. To learn more about UC Irvine, visit (Use the "Apply for this Job" box below). With almost 60 full-time faculty members, 250+ PhD students and 200+ Masters students in three programs (professional MCS, MDS, & research-oriented MS), and more than 2,300+ undergraduates, the Department of Computer Science within the Donald Bren School of Information and Computer Sciences (ICS) provides a world-class research environment spanning not only the core areas of computer science - including computer architecture, system software, networking and distributed computing, data and information systems, the theory of computation, artificial intelligence, and computer graphics - but also highly interdisciplinary programs, such as biomedical informatics, data mining, security and privacy, and ubiquitous computing.

The diverse research interests of our faculty are reflected directly in our educational programs. Computer Science faculty teach most of the undergraduate and graduate courses for the degree programs in both Computer Science and Information and Computer Science. We jointly offer with our colleagues in the Henry Samueli School of Engineering an undergraduate degree in Computer Science and Engineering, as well as the graduate program in Networked Systems.

Our department collaborates with many other institutions in the United States and abroad, and its doors are always open to a multitude of visitors and collaborators from all corners of the globe.  Your Role on the Team Under the general direction of the Department Manager in the Department of Computer Science (CS) , incumbent independently manages financial support for graduate students, provides administrative support for the graduate programs and graduate admissions, and processes undergraduate student employment requests.

To support departmental goals and objectives, the ideal candidate must demonstrate strong organizational, analytical, problem-solving abilities, along with advanced proficiency in Microsoft Excel, including custom reporting, pivot tables, and complex spreadsheet management. They should be capable of managing significant responsibilities with professionalism while fostering positive and respectful interactions with faculty, staff, and students. Expected pay range: $32.74 - $35.81/hr Incumbent is responsible for ensuring department funding commitments are met, collaborating with faculty and financial analysts to build annual funding plans, the selection and hiring of approximately 300 Academic Student Employees (ASEs) annually, payment of fee remissions and fellowship stipends, identifying student support issues and bringing them to resolution, supporting department leadership in matters related to degree programs and student funding, and maintenance of departmental records.

The selection of ASEs requires reviewing applications, assessing eligibility against experience and skills required for each TA position, funding availability, and projected course enrollments to determine appointments and complete required paperwork for jobs offered within firm deadlines. It may also require working with faculty for the writing of exceptional case justifications for students who do not meet campus employment requirements.

Incumbment is also responsible for following up with students who have not completed employment requirements. Coordinates and collaborates with internal and external units as needed, including CS Vice Chairs, ICS Student Affairs and Payroll, Test of Oral English Proficiency (TOEP) administration, Summer Session, and the Graduate Division. Coordinates, collects, and tracks the use and distribution of graduate student funding from multiple sources.

Analyzes, advises, and assists in resolving issues related to graduate student funding (i.e., employment and fellowships). Provides administrative support for graduate admissions, including attending graduate admissions committee meetings and processing admissions in Slate. Assists with the planning and organization of graduate student events, including the preparation and distribution of student information packets. Moderates graduate student mailing lists and updates campus directory.

Reviews childcare reimbursement requests for eligibility and routes for approval. Participates in special projects and provides back up support as needed. Incumbent is expected to…