Undergraduate Program Coordinator

Who We Are

Founded in 1965,

Founded in 1965,
UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs.

It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. To learn more about UC Irvine, visit (Use the "Apply for this Job" box below). The Department of Physics and Astronomy is one of the largest academic departments in the School of Physical Sciences sics lies at the forefront of our understanding of nature.

It includes the study of the universe on the largest scales - astronomy and cosmology, and on the smallest - the physics of quarks and leptons. In addition, physics provides the background for high technology; lasers, nuclear power, semiconductors, and medical imaging all have their roots in physics. At the UCI Department of Physics and Astronomy, world-renowned physicists study exciting topics like quantum mechanics, gravitation, the big bang, black holes, magnetism, and superconductivity.

Physics and Astronomy hosts a workplace environment that supports wellness, creativity, teamwork, knowledge and growth. We strive to provide a balance and flexibility for our staff that supports peak performance in our work, which serves the mission of the University, School of Physical Sciences, and Department. This position will begin full time on-site. After assessing work productivity throughout the six-month probationary period (as applicable) along with satisfactory progress and supervisor approval, the incumbent may request a hybrid/remote schedule that fits within the department's business needs.

The Department of Physics and Astronomy in the School of Physical Sciences at UCI is recruiting an Undergraduate Program Coordinator. This position, in consultation with department management, uses professional concepts in drafting department schedule for courses, seminars, and special events, taking into consideration faculty leaves, preferences, and faculty course load, classroom availability, and enrollment figures.

Reviews schedule of classes to ensure it meets the needs of students for degree progression. Independently obtains classrooms for courses taking into account the requirements and restrictions of the Campus Scheduling Office. Works with undergraduate students taking Physics and Astronomy courses on enrollment matters.

Oversees the Department of Physics and Astronomy Student Affairs front desk including staffing and scheduling of undergraduate student workers. Manage and assist with department events, seminars, and special events as needed, as well as assist with website and social media maintenance.

Drafts schedule of courses to be offered each term based upon a provided course listing, enrollment trends, and faculty availability. Sets up enrollment limits, seat reservations, and other course restrictions. Works with other departments to set up cross-listed and room-shared courses. Using judgement and discretion, independently obtains classrooms for courses taking into account the requirements and restrictions of the campus scheduling office, past enrollment trends, instructor preferences, equipment and facility needs, department and campus needs.

Provides information to faculty and visiting instructors about scheduling procedures and practices and enrollment needs. Prepares and submits course approval forms to the Committee on Courses of the Academic Senate when the department proposes additions, changes, or withdrawals of courses. 50%

Advises undergraduate students taking Physics and Astronomy courses on enrollment matters and provides department management with data and statistics on enrollment trends. Manages student enrollment for efficient use of classroom space and…