Program Coordinator

Overview

Founded in 1965,
UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs.

It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

The Undergraduate Education Program Office in the School of Social Sciences at UC Irvine seeks a highly organized, resourceful and detail-oriented multi-tasker to provide administrative, analytical, fiscal and programmatic support to the Associate Dean of Undergraduate Studies. As a member of the School of Social Sciences, the incumbent is tasked with upholding and exemplifying excellence in the University's core competencies-- job mastery, goal accomplishment, enterprise contribution and innovation-- while representing the Dean, Associate Dean and School to the campus.

The School of Social Sciences provides an engaging, supportive, challenging and rewarding atmosphere where collaboration and innovation thrive. As indicated in our strategic plan, our School's mission is one of positivity where we strive to BE BOLD, BREAK THE MOLD and BE BOUNDARYLESS. Please, join us!

Under the general direction of the Associate Dean, Undergraduate Studies and indirect direction from the Cluster Department Administrator, the Program Coordinator is tasked with analyzing needs, establishing short- and long-range objectives, and implementing effective organizational planning to meet the instructional goals of undergraduate programs in the School. The incumbent manages all administrative activities and curriculum for Undergraduate Education unit and programming in the School of Social Sciences, provides analytical data and recommendations to the Associate Dean regarding the other department curriculums and various undergraduate programs in the School of Social Sciences.

Manages enrollment projects, budgets, assignments of undergraduate readers, graduate student instructors and TAs in addition to summer session scheduling. Oversees and administers all aspects of office administration, attains a corporate card and Pal Card to facilitate various event and programmatic purchases, and manages curriculum, finance and budget, and academic personnel for the Office of Undergraduate Studies.

Required:

• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
• Demonstrated analytical skills and knowledge of an academic department to independently problem-solve and to provide long-range planning on a wide variety of matters: budgetary, space, academic and staff personnel, instructional program development and implementation, research and computing support, etc.
• Solid knowledge of common University-specific computer application programs such as MS Word, PowerPoint, Excel, UCIbuy+/KFS, Data Warehouse and other UC-specific business systems.
• Ability to use discretion and maintain confidentiality.
• Strong skills in short-term planning, analysis, problem-solving, and customer service.
• Knowledge of units on campus as referral services for students/faculty/staff.…