Training Grants Coordinator; Hybrid

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs.

It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

UCI is a growing, dynamic, top-tier research university, the youngest member of the prestigious Association of American Universities (AAU) and routinely ranked among the nation's top 10 public universities. The Charlie Dunlop School of Biological Sciences is one of the largest schools at UCI, serving over 5,000 undergraduate and graduate students. The Research Administration and Development (RAD) Unit is a centralized unit within the Dean's Office that provides Research Development, Pre-Award, and Post-Award services to Dunlop School researchers.

The Training Grants Coordinator supports proposal development and manages the day-to-day programmatic administration of training and research education grants jointly supported by the Charlie Dunlop School of Biological Sciences and the School of Medicine. The portfolio includes, but is not limited to, NIH Institutional Training Grants (such as T32), NIH Research Education Program Grants (R25), NSF Research Traineeship awards, Department of Education Graduate Assistance in Areas of National Need awards, California Institute for Regenerative Medicine training grants, and other federal, state, and foundation-funded training programs.

The incumbent works with training grant faculty and staff to assemble data tables and supporting documents for applications and coordinates trainee recruitment, selection, appointment, onboarding, reappointment, and termination processes. The Coordinator maintains required trainee and program records, supports sponsor reporting, and monitors compliance with sponsor, institutional, and award requirements. The position works closely with faculty Program Directors, preceptors, trainees, post-award financial analysts, research development staff, human resources, payroll, academic departments, and other campus partners.

The Coordinator serves as a primary liaison among faculty, trainees, administrative units, funding agencies, and partner institutions and supports workshops, symposia, conferences, career development activities, and other award-required programming. The Coordinator also develops and maintains standard operating procedures and tracking systems to promote consistent, efficient, and compliant training grant administration.

Required:

• Knowledge of federal and state grant regulations, sponsor requirements, progress reporting, and compliance requirements applicable to training and research education awards.
• Knowledge of major research funding agencies and training mechanisms, including NIH, NSF, the U.S. Department of Education, and CIRM.
• Ability to interpret and communicate sponsor, institutional, and award policies and requirements to faculty, trainees, and administrative partners.
• Excellent organizational and time-management skills, including the ability to manage multiple awards, competing deadlines, detailed records, and recurring reporting requirements.
• Strong written, verbal, and interpersonal communication skills and the ability to interact professionally and…