TPM Admin Assistant

Job Description

TPM, I position is responsible to help manage the company’s trade promotion fund. Enables and supports TPM payment/deduction resolution on various customers and/or broker accounts. Audits, validates, and follow-up on open deductions/payment. Interacts with third party sales agents, internal sales personnel, field sales personnel and accounting personnel to perform job duties. Works well in a team environment.

• Audits and validates open deductions.
• Prepares deduction summary report and coordinates with Brokers, Regional Sales Managers, and Planning Team for resolution.
• Offsets deductions – reassignments, returns, repayments, and cancellations.
• Evaluates open deductions, research and work with brokers for resolution.
• Trains/instructs brokers on trade promotion program.
• Assist brokers with request/inquiry for backup documents/invoice reports.
• Investigates and solves deductions due to lack of funds or pricing issue.
• Processes AP check requests – verify and audit back-up.
• Maintains record of all payment/check requests and deductions.
• Review freight related backups/deductions and work with shipping/Deduction Specialist for resolution – shortages/overages/fines.
• Investigates and resolves deductions from customer for cash discount. Verifies claim with Sales Team, IT Team (for EDI related issues), and PODs.
• Pursue repayment from customer when deductions are found invalid – via brokers/directly. Enlist assistance from Brokers/Manager/RSM as necessary.
• Follows up on repayments and aging deductions.
• Assists with deduction audits and trade promotion management related projects.
• Prepares/scan check and/or back-up in share drive (or similar) and provide scanned documents to brokers as needed.
• Work with manager for returned/cancelled A/P checks.
• Assists with handling incoming phone calls.

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, VOIP, video conferencing, and printers/scanners.

Those usually associated with an office position.

• 1 - 2 years as Admin Assistant - TPM
• 6-12 months related experience in the accounting/grocery industry
• College coursework or degree preferred
• Experience/education in accounting/finance desirable
• Experience with consumer goods/food manufacturing is desirable.

• Must be good with handling numbers and work on spreadsheet (Excel).
• Must master Excel basic functions. Intermediate skill desired.
• Excellent verbal and written communication skills
• Strong interpersonal skills as candidate are required to deal with people both individually and in groups to resolve conflicts in a positive courteous manner
• Must have very good attention to detail and follow-through.
• Experience with SAP, Exceedra/Trade Pro/MEI/AFS, and BOX desirable