Senior Analyst - Transactions

Kairos Investment Management Company is a minority-owned and employee-owned real estate private equity firm founded in 2005. Since inception, Kairos has invested $1.6 billion of equity, representing approximately 25,000 residential units and 5 million commercial square feet. Kairos specializes in investments focused on the middle market, often with a contrarian approach. Kairos currently invests across three strategies: value-add, affordable housing, and credit.

Kairos’ time-tested investment strategy is characterized by the following key tenets: institutionalize assets during ownership and for sale, disciplined focus on downside protection, rigorous and data-driven approach to market selection, and thesis-driven asset selection. Kairos is headquartered in Irvine, California.

The Senior Analyst – Transactions (Transaction Coordinator) is responsible for coordinating, managing and executing all administrative activities related to a variety of complex commercial real estate transactions across the Credit and Equity strategies. This role serves as a central point of communication among internal teams, borrowers, lenders, JV partners, legal counsel, title/escrow and third-party vendors on transactions which include the origination of senior and mezzanine debt, preferred equity, joint venture, and equity investments in various asset classes and real estate strategies.

• Assist Debt and Equity teams in the closing of awarded investments by coordinating lifecycle of transaction workflows from LOI execution through closing.
• Create and maintain closing checklists, critical dates calendars, and closing timelines – ensuring all deliverables are accurately tracked through execution and deadlines are met by internal and external teams.
• Order title commitments/updates, surveys, zoning reports, property condition reports and environmental reports and assist with curing defects.
• Manage the organization of due diligence items both within Kairos’ internal document management system as well as deal specific diligence data rooms.
• Maintain accurate and organized electronic filing systems for all closed transactions.
• Prepare KYC-related forms and manage KYC, investor/ownership documentation, organizational charts and other organizational-related documents as needed.
• Assist with entity formation, qualification, and bank account setup.
• Coordinate execution of signature pages and delivery of same.
• Gather invoices, coordinate payoff requests and assist with settlement statement preparation.
• Coordinate internal funding processes with the Treasury/Accounting teams.
• Orchestrate the post-closing transition of loans to third-party loan servicers.
• Prepare transaction summaries in connection with deal closings.

• Bachelor’s degree required, preferably in business administration, finance, or related field.
• 3+ years of work experience in commercial real estate transaction support, title or paralegal fields.
• Well-organized and detail-oriented individual with the highest degree of integrity, motivation, and intellectual curiosity.
• Must be a team player who is comfortable working both collaboratively and independently in a high growth and high demand environment.
• Understanding of commercial real estate due diligence processes and closing logistics (including title/escrow).
• Ownership mindset, ability to anticipate needs, and proactively identify bottlenecks and develop solutions to keep transactions moving forward.
• Ability to multitask and maintain composure in a deadline-driven environment.
• Willingness to be available outside of standard business hours to meet transaction demands.
• Ability to work in a high-paced, dynamic office located in Irvine, CA 5 days per week.
• Comprehensive health benefits including medical, dental, vision, life and disability coverage.
• Access to Flexible Savings Account and Health Savings Account.
• Generous paid time off programs including paid holidays, vacation, floating holidays and sick time.
• Retirement savings plan with 100% vesting on company match.

The annual U.S. based wage range for this full-time position is $85,000 - $100,000 annual. The base pay actually offered will vary depending on job-related knowledge, skills, location and experience and will take into account internal equity. Other forms of pay may be provided as part of the compensation package, in addition to a full range of health & wellness benefits.

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