Practice Manager
Job in
Irvine, Orange County, California, 92713, USA
Listing for:
Pediatric Associates
Full Time
position
Listed on 2026-02-07
Job specializations:
-
Healthcare
Healthcare Administration, Medical Office
-
Administrative/Clerical
Healthcare Administration
Job Description & How to Apply Below
- Schedule - Shift - Hours Full Time - Days
Administer, direct and coordinate activities relating to the operation of the medical office including financial key operational performance measures, scheduling, front and clinical operations and staffing, facility maintenance and inventory management, charge posting and other administrative tasks.
SUPERVISION RECEIVED
Reports directly to the Lead Physician, Director of Front Office Operations and Clinical Services.
SUPERVISORY RESPONSIBILITIES Exercises supervision over the training, performance and evaluation of the complete office staff including receptionists, medical assistants, scribes and lab technicians.
TYPICAL WORKING CONDITIONS
Working in an office environment. May require sitting or standing for long periods; also stooping, bending and stretching for files and supplies. Occasionally lifting files, boxes weighing up to 50 pounds. Requires manual dexterity sufficient to operate a keyboard, type at 35 wpm, operate calculator, copier, scanner e‑mail and such other office equipment as necessary. Must be able to communicate clearly.
It is necessary to view and type on computer screens for long periods and to work in a high‑volume environment.
ESSENTIAL FUNCTIONS OF THE JOB
Ensure staffing levels to maintain efficiency of office operations.Complete annual employee evaluations, manage new hires and staff development.Promote Pediatric Associates Core Values and a constructive, productive and positive work environment.Create weekly employee schedules and delegate office responsibilities.Schedule, coordinate, and conduct monthly staff meetings to educate the staff on all new initiatives and policies.Actively participate in the evaluation and improvement of the patient care flow and work efficiency.Manage all medical equipment and supply inventory appropriately.Perform vaccine refrigeration monitoring and reporting.Manage vaccine storage and inventory as per regulatory and organizational policy.Manage IT support services and technology equipment for office operations.Coordinate facility repairs and support services along with routine cleaning maintenance.Maintain the clinical area in accordance with AAAHC standards and Pediatric Associates infection control program.Manage overall patient experience using AIDET, promote and provide great customer service to patients and families, and supervise that the staff also provides a high level of customer service.Demonstrate knowledge and understanding of office budget and goals.Manage review bins to ensure efficient processing.Manage DME requirements along with regulatory form requirements.Maintain clinician scheduling templates.Manage all front office operations including patient greeting, appointment scheduling, check‑in, check‑out, patient tracking, copay collections, and patient balances.Complete and reconcile all daily reports, including Duplicate Charge Report, Missing Charge Report, Missing Office Visit Report, NP/PA Report, Copay Report, and the EDI Report.Proficient in the following PA department applications:
Track
IT, Procure
IT, Concur, IT Service Now, Qgenda.Schedule appointments according to office scheduling policies.Greet patients and visitors in a prompt, courteous and helpful manner.Scan, upload and distribute chart documents in document manager.Manage insurance verification processes from eligibility to practice management entry.Manage charge and payment posting.Manage effective communication for all staff and clinicians via e‑mail and routine meetings.Manage Employee Appreciation to budget accordingly.Identify, analyze and solve problems.Manage efficient patient flow.Manage and resolve staff conflicts diplomatically and professionally.Strive to achieve the goals set by the office budget.Make bank deposits as necessary.Adhere to all PA policies and procedures, PA Code of Conduct, and PA Employee Handbook.Perform all other duties as assigned.POLICIES AND PROCESSES
- Act as compliance liaison enforcing policies and procedures.
- Demonstrate knowledge and understanding of office budget and goals.
- Understand performance evaluations and corrective action processing.
- Be competent to counsel employees as…
To View & Apply for jobs on this site that accept applications from your location or country, tap the button below to make a Search.
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).
Search for further Jobs Here:
