Human Resources Payroll Administrator

JOB TITLE:

Payroll Administrator & Human Resources Assistant

DEPARTMENT:
Administration

REPORTS TO:

Sr Mgr, HR & Office Mgmt

SUPERVISES:
None

POSITION TYPE:
Non-Exempt

The position is responsible for all aspects of processing bi-weekly and other scheduled payrolls utilizing ADP Total Source. The Payroll Administrator is responsible in managing employee’s contribution changes on ADP Total Source, managing leave accruals and use of internal PTO request system, and performing quarterly payroll audits. The Payroll Administrator is also responsible in providing payroll journals and other requested payroll, DI reports, payroll EST reports, tax and leave data to the Accounting Department.

The Payroll Administrator will assist with running the daily functions of the Human Resource department including hiring and interviewing staff, administering benefits, and enforcing company policies and practices, as needed.

This position supports the HR Department by managing JAE’s 401K program by compiling and preparing data for annual audits and reconciling benefit invoices to provide to the Accounting Department. This position performs routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leave; performance and talent management; recognition, and training and development. Additionally, this position will also support the HR Supervisor with sales incentive programs, conferences and special events as needed.

• Responsible for all payroll functions and requisite reporting.
• Assist with the new hire on-boarding process and orientation program.
• Assist with Benefits and 401k administration.
• Assist management in implementing and maintaining policies ensuring compliance of Federal and State laws.
• Performance Appraisal and sales incentive processes
• Assist in planning, implementation and support the implementation of HR programs and activities.

7. Tasks deemed necessary for administrative activities of the department and the company.

• Payroll administration – 40%
• Preparation of reports/recordkeeping – 20%
• Recruitment and onboarding process – 10%
• Benefits and 401k Administration – 10%
• Performance Appraisal and Sales Incentive process – 10%
• Assist in general functions of HR Department and Administration – 10%

• Full knowledge and understanding of payroll fundamentals and ADP Total Source.
• Full knowledge of employee benefits practices and procedures
• Understanding of state and federal employment regulations
• Excellent communications skills
• Excellent organizational and multi-tasking skills
• Proficient in Microsoft software applications, particularly Excel.

BA Degree, HR certification, or equivalent experience.

Minimum three to five years payroll, human resources, and general company administration experience.

Recruiting experience is preferred. ADP experience is required.

This position requires no local travel.

This position requires lifting up to 10 pounds frequently.