Payroll Representative

Job Description

Roland DGA is in need of a hard-working, detail-oriented, and talented HR & Payroll Representative. The ideal candidate would be someone who can process timely and accurate payroll, administer our monthly billings from insurance providers, and support our employees while maintaining a strict code of confidentiality. If you work well in a multitasking, fast-paced environment with tight deadlines, and want to join a company that holds a strong value of integrity, this place is for you.

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Roland DGA Corporation serves North and South America as the sales, marketing, distribution and service arm for Roland DG Corporation of Hamamatsu, Japan. Roland DG is a worldwide leader in wide-format inkjet printers for the sign, textile and personalization markets; engravers for awards, giftware, signage and direct part marking; and desktop 3D printers and milling machines for the dental CAD/CAM, product prototyping and medical industries.

Roland DGA is a nine-time winner of the Orange County Register Top Workplace Award. We prioritize our positive culture and a creative, team-oriented environment, and offer an attractive benefits package including continuing education and 401k matching.

The Human Resources/Payroll Representative plays a key role in ensuring accurate payroll processing, maintaining HR data integrity, and supporting a positive employee experience. This position provides support for payroll administration, HRIS updates, benefits processing, recruitment coordination, and employee engagement initiatives. The role requires exceptional attention to detail, strong communication skills, and the highest level of confidentiality.

• Maintains payroll information by collecting, calculating, and entering data.
• Updates HRIS records by entering changes in exemptions, insurance/benefit changes, deductions, and job title/salary changes.
• Prepares cash register reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
• Processes journal entries and reports for payroll.
• Verifies time records for hourly and salary employees.
• Calculates and verifies commission earnings for payroll input.
• Monitors PTO and prepares utilization reports.
• Determines payroll liabilities by calculating employee federal and state income and social security taxes and employer's social security, unemployment, and workers compensation payments.
• Responds to employee questions regarding payroll and benefits.
• Processes insurance billings/adjustments/payments.
• Assists with new hire processes and document preparation such as New Hire Benefit Orientation and set up in HRIS.
• Maintains employee paper and electronic files/records.
• Files government reports in a timely manner (OSHA/I9, EE01).
• Participates and leads various committees including Benefits, Safety and Events and employee engagement events.
• Supports employee events and programs.
• Manages employee snack station including stocking and ordering supplies.
• Maintains employee confidence and protects operations by keeping human resources and payroll information confidential.
• Works a hybrid schedule: 3 days in office and 2 days remote.

• Payroll is processed accurately and on time.
• HR and payroll data are maintained with high accuracy and integrity.
• Compliance reports are completed accurately and submitted by required deadlines.
• Employee inquiries are handled professionally and promptly.
• HR/Payroll processes and practices support the company’s goals and foster a positive employee experience.

Education/Certification: Bachelor’s degree in business, human resources, or related field or equivalent combination of education and experience.

Required Knowledge:

• Payroll processing fundamentals.
• HR practices, employment laws, and regulatory requirements.
• Employee benefits administration.
• HRIS experience and data entry best practices.

Experience

Required:

Experience in payroll and human resources administration required.

Skills/Abilities:

• Strong analytical and problem-solving skills.
• Excellent verbal and written communication.
• High attention to detail and…