Human Resources Coordinator

The Team We are looking for a Human Resources Coordinator to join our corporate team in Irvine, CA. International Education Corporation (IEC) is the parent company for UEI College, United Education Institute, Sage Truck Driving School, and US Colleges. Our mission is to drive personal and community transformation by empowering students to make a positive and enduring life change. We are consistently searching for like-minded compassionate professionals who strive to be the best in their respective fields.

Our top candidates share our commitment to helping students build the skills to create a future of which they can be proud. We operate with a vigilant focus on five strategies and drivers of success: growth, quality, regulatory compliance, one standard of excellence, and financial effectiveness.

The HR Coordinator provides comprehensive administrative and operational support across key Human Resources functions, including new hire processing, onboarding, colleague engagement, compliance, leaves, benefits, employee records, and offboarding. This position works closely with campus Office Administrators (OAs), employees, managers, and the Irvine Support Team to ensure the timely and accurate execution of HR processes. The HR Coordinator plays an important role in delivering exceptional and consistent employee experience by providing responsive HR support, maintaining accurate documentation and records, and identifying opportunities to improve the efficiency and consistency of HR processes.

Essential

Job Duties and Responsibilities
• Partner with campus OAs in the preparation, processing, and distribution of offer letters and other new hire documentation.
• Process and monitor onboarding activities to ensure all required tasks and documentation are completed accurately and timely.
• Maintain accurate employee information, records, and documentation within Paycom.
• Monitor onboarding and offboarding data for accuracy, completeness, and reporting consistency.
• Assist with all areas of the employee lifecycle, including new hires, transfers, changes, leaves, and terminations.
• Assist with the mailing of final paychecks and required separation paperwork.
• Respond to employee HR-related inquiries.
• Prepare and submit employment verification letters and other employment-related documentation as requested.
• Generate employee data reports, employee listings, and other HR reports as needed.
• Use Excel to maintain data tracking tools, prepare HR reports, and proactively follow up with colleagues regarding past-due items and outstanding deadlines.
• Design and deliver PowerPoint presentations related to HR processes, procedures, and initiatives.
• Provide direct administrative support to the HR team on HR processes, projects, initiatives, and day-to-day activities.
• Maintain colleague records and ensure data integrity within Paycom and other HR systems.
• Ensure timely completion of HR workflows through proactive follow-up with managers, campus OAs, employees, and other stakeholders.
• Assist with leave of absence and benefits administration, as needed.
• Support compliance with applicable federal, state, and local employment laws, regulations, and company policies.
• Monitor HR workflows and identify process gaps, inefficiencies, or inconsistencies; recommend improvements to enhance efficiency and overall employee experience.
• Maintain confidentiality and exercise appropriate discretion when handling sensitive employee and HR information.

Education, Experience, and Skillset
• Bachelor’s degree in Human Resources, Business Administration, Organizational Development, or a related field preferred.
• 2+ years of experience in Human Resources or a related administrative role.
• Experience supporting core HR…