IT Project Coordinator

Job Title: IT Project Coordinator

Location: Irvine, CA (Full-time, office-based)

The IT Project Coordinator will coordinate and support smaller internal IT projects, and assist on larger projects by managing tasks, facilitating communication, tracking progress, and working closely with technical teams to ensure projects meet timelines and customer needs.

• Manage smaller development projects from initiation through closeout, ensuring alignment with scope, timeline, and resource expectations throughout the lifecycle and in accordance with IT PMO standards.
• Apply Agile and Waterfall project management practices as appropriate, including supporting sprint planning, facilitating scrums, and maintaining sprint schedules in collaboration with development teams.
• Help facilitate regular project meetings by scheduling, taking notes, following up on action items, and sharing updates with project managers and other team members.
• Work closely with technical leads and cross-functional teams to surface and address project risks, issues, and scope changes, escalating when needed to support timely resolution.
• Prepare and maintain key project documentation—including Project Charters, Change Orders, RFI/RFPs, rollout materials, and training guides—in alignment with IT PMO tools and standards.
• Support project coordination across teams by maintaining documentation, action tracking, and effective communication through tools such as Jira, Asana, and Confluence.
• Contribute to continuous improvement of PMO practices by identifying opportunities to streamline workflows, improve tools, and enhance team coordination and delivery.

• Office Hours in Irvine, CA:
  Monday-Friday, 8:00 am-5:00 pm
• Department needs will call for occasional overtime.
• Excellent benefits, including Medical, Dental, Vision, Life Insurance, FSA, 401(k) Profit Sharing Plan, Adoption Assistance, Education Reimbursement, Supplemental Health Plans, and Pet Insurance.
• The above represents the expected salary range for this job requisition. Ultimately, in determining your pay, we will consider your experience and other job-related factors.

• High School diploma or equivalent.
• Bachelor’s degree in Business Administration, Information Systems, Computer Science, or related field preferred.
• Minimum 1 year of relevant experience in project coordination or equivalent experience.
• Understanding of the project lifecycle, including timeline, scope, and resource management.
• Familiarity with Agile project management methodologies and practices.
• Beginner to intermediate proficiency with project management platforms (e.g., Asana, Jira).
• Basic proficiency with collaboration and communication tools (e.g., Microsoft Teams).
• Familiarity with internal systems (e.g., Palm, Dash, Associate Link, Arrow, and INO Reporting tools), preferred.
• Familiarity with Microsoft Office Suite (e.g., Word, Excel, PowerPoint).
• Strong written and verbal communication skills.
• Strong time-management and organizational skills.
• Ability to work effectively both independently and collaboratively as part of a team.
• Creativity and adaptability to change.
• Digital literacy and tech adaptability.

• In-N-Out Burger Store or Support
  
  Experience:
  
  2+ years, required.
• Bachelor’s degree highly preferred.
• Store leadership experience preferred (e.g., Shift Manager, Store Trainer, All Stars, etc.).

We are an Equal Opportunity Employer by choice. Should there be a need, In-N-Out Burger will provide a reasonable accommodation to complete the interview process upon request.