Legal Administrative Assistant

Job Summary

Kutak Rock LLP seeks a Legal Administrative Assistant for its Litigation practice. This pivotal position provides legal administrative support to multiple lawyers in a busy national litigation practice with a focus on mass/toxic tort litigation. This role is ideal for the experienced legal support professional who enjoys working collaboratively in a collegial environment.

This full-time position may sit in either the firm’s Irvine or Los Angeles office.

• Maintain strict confidentiality and discretion of firm and client matters
• Prepare, proofread, and edit pleadings, discovery, briefs, memoranda, and correspondence in draft and final form to incorporate revisions
• Submit court filings for State and Federal Courts
• Monitor and maintain compliance of State and Federal Court local rules and procedures
• Maintain timekeepers’ calendars and monitor docketing deadlines, review documents, and correspondence for important deadlines and information
• Prepare scans, copies, printing, and other general office duties
• Handle heavy filing, organize and maintain extensive files, both paper and electronic
• Read and route incoming and internal mail; assemble large mailings
• Perform document comparisons using firm software (Litera)
• Organize and maintain electronic files in the Firm’s document management system (Net Docs)
• Accept responsibility and take directions for work assignments and tasks from both attorneys and staff
• Handle client communications (when appropriate) through telephone and e-mail
• Maintain, report, and track Continuing Legal Education (CLE) credits
• Arrange travel and handle expense reports for attorneys, enter lawyers’ expenses for submission to Accounting through internal billing software
• Schedule conference calls, meetings, and professional organization events for attorneys
• Provide occasional coverage to office reception desk in rotation with existing office staff
• Assist with other tasks as assigned or necessary within the Litigation Department

• Knowledge and proficiency in State and Federal Court local rules and procedures
• Advanced knowledge of e-file platforms both in State and Federal Courts.
• Advanced knowledge of Microsoft Office including the use of charts, Styles and Table of Contents, Word, and Excel
• Advanced knowledge in editing, combining, and assembling PDF documents
• Advanced knowledge of video conferencing platforms (Zoom, Teams)
• Knowledge and proficiency in document management systems
• Knowledge and understanding of mass tort or toxic tort litigation procedures and proceedings
• Excellent grammar, spelling, and proofreading skills with a keen eye for details
• Ability to work well under the pressures of deadlines, prioritize, multitask, and move from one project to another efficiently
• Excellent time management and organizational skills with the ability to work with practice groups in multiple time zones
• Ability and interest in learning new skills including software and technology
• Excellent interpersonal skills and adept at professional interactions with lawyers, clients, and staff

• High School Diploma or equivalent required; associate or bachelor’s degrees preferred
• 3 + years of legal administrative support experience in a litigation practice required, experience in civil litigation, mass tort, or toxic tort practices preferred
• Experience with local, state, and federal court filing procedures as well as electronic court filing required

Status: Non-Exempt

Salary Range: $70,000-$85,000 base salary per year, commensurate with education and experience.

Work Arrangement: Hybrid 4:1, with manager approval after an initial introductory period. This position may sit in either the firm’s Irvine, CA or Los Angeles, CA office.

Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance. Flexible Spending Plan. Health Savings Account. Profit-Sharing and 401(k) Retirement benefits. Discretionary bonuses. Nine Paid Holidays per calendar year. 1 hour of paid vacation leave accrued for every 16 hours worked. 1 hours of paid sick leave accrued for every 30 hours worked.…