Purchasing Coordinator

Purchasing Coordinator (JN - Irvine, California

Salary: USD
80000 - USD
80000 per year

Ultimate Staffing is hiring a Purchasing Coordinator to work onsite in Irvine, CA. This is a great fit for someone who has worked in a manufacturing or consumer goods environment, is comfortable executing 60 PO’s per week at a very low error rate and has advanced Excel knowledge with ability to do Vlookups & Pivot tables. 100% onsite, pay is up to $38/ hour based on experience.

• Process order entries from customers, the Sales team, and EDI systems.
• Process up to 60 PO's a week.
• Create and maintain accurate purchase orders, confirming key details, pricing, specifications, and timelines with the Sales team.
• Input and update purchase order information in company systems and Excel spreadsheets.
• Verify pricing, quantities, order specifications, and other purchasing details for accuracy.
• Maintain required compliance paperwork, certificates, and supplier/carrier documentation.
• Coordinate daily communication with suppliers regarding orders, pricing discrepancies, changes, and follow-up items.
• Relay supplier updates and purchasing information to the Sales team in a timely and accurate manner.
• Update purchase orders and internal systems promptly when changes occur.
• Develop a strong understanding of customer and supplier preferences.
• Support reporting, process improvements, and special projects as requested by management.
• Help maintain purchasing accuracy, documentation discipline, and operational follow-through across the team.

• 3+ years of experience in purchasing support, purchase order processing, order management, or a similar operations-focused role.
• Prior experience in freight, logistics, food, commodity, or supply chain operations is a plus.
• Strong number sense and comfort working with pricing, quantities, and order details.
• Strong communication skills, both written and verbal.
• Solid follow-up skills and ability to coordinate across internal and external stakeholders.
• Exceptional attention to detail and ability to work independently or as part of a team.
• Quick learner with the ability to adapt to new systems, processes, and shifting priorities.
• Comfortable working in a fast-paced environment and managing pressure professionally.
• Proficiency in Excel and ability to review, organize, and analyze data accurately.
• Proficiency in Microsoft Office applications, including Excel, Word, Teams, and Outlook.
• Experience with Zen Desk or another ticketing system is preferred.
• Requires in-person work Monday through Friday, based out of Irvine, CA.
• May be requested to participate in a rotating weekend schedule.

• Full range of benefits, including medical, dental, and vision coverage.
• Company-paid Life and Disability Insurance.
• 401(k) with a company match.
• Generous PTO accrual, increasing each year.
• Free Lunch Daily.
• We are experiencing hyper-growth – lots of opportunities for advancement!
• Base Pay: $70,000 - $80,000+ annually.