Logistics & Manufacturing Analyst - Irvine and Santa Ana, CA

Logistics & Manufacturing Analyst

WIN Reality is seeking a Logistics & Manufacturing Analyst to help scale our growing deployment of Smart Parks at baseball and softball fields nationwide — alongside our product sensor business. Hardware is built at a contract manufacturer in Santa Ana, kitted and palletized at our 3PL in Irvine, and shipped to fields, techs, and customers all over the country. This role takes the daily logistics and inventory work so shipments go out on time and kits are complete when they leave the warehouse.

Additionally this role partners closely with Manufacturing Engineering to oversee and report on the testing procedures prior to shipment. This is a hands-on execution role with a strong analytical streak: you'll be in the warehouse and on the factory floor, running spreadsheets one day and running a test station the next.

• Work the daily queue in Ship Station — release orders, correct addresses, fix order notes, confirm what's actually going on each pallet before it ships.

• Coordinate the daily pallet plan with our 3PL warehouse manager: what ships today, what ships tomorrow, and what slides when a component doesn't show up.

• Sequence and prioritize when we're short — decide (and communicate) which fields get the complete kit and which get a follow-on shipment.

• Generate BOLs, book freight and LTL through our brokers and carriers, and track pickups to confirm they actually happened.

• Handle small-parcel and expedited shipments for missing or replacement parts, including tricky ship-to addresses like ball fields with no building on site.

• Manage returns and equipment recovery from field sites — make sure hardware comes back to the right address, not wherever a tech guesses.

• Own our master inventory tracker: keep on-hand, allocated, and shipped quantities accurate across the 3PL, the contract manufacturer, and in-transit stock.

• Reconcile our counts against the 3PL's separate tracking sheet and chase down the deltas rather than papering over them.

• Track serialized units (ball trackers, cameras) by  build, staging, packing, and shipment.

• Run and coordinate periodic physical counts; set fresh baselines for parts that chronically drift (calibration wands, arm mounts, fasteners, cables).

• Flag shortages before they block a pallet — maintain a short-list of parts trending toward zero against the upcoming build and install schedule.

• Be our regular in-person presence at both the Irvine 3PL and the Santa Ana contract manufacturer, 2–3 days a week.

• Coordinate material transfers between the factory and the warehouse, and confirm inbound deliveries landed at the right facility with the right part numbers on them.

• Verify inbound receipts against POs and packing slips; identify unlabeled or misdirected freight and get it resolved.

• Photograph and document what actually arrived when a shipment doesn't match paperwork.

• Build and dispatch install shipments against each site's plan — various product SKU's

• Cross-check each outbound kit against the site plan before it ships, and escalate mismatches instead of shipping the default.

• Support as needed shipping of various products and other separately-routed items on the right service level to hit install dates.

• Maintain carrier and broker accounts, seats, and payment methods; make sure freight charges land on the correct account.

• Review carrier invoices for accuracy, catch billing to the wrong account, and file loss/damage claims with supporting documentation.

• Surface cost-savings opportunities with the math behind them — right-sizing what we ship, comparing service levels, comparing carriers.

• Keep leadership current with a short, reliable weekly rhythm: what shipped, what's in transit, what's short, and what's at risk.

• Produce simple analyses on request — landed cost comparisons, freight spend by lane, consumption rates against the build forecast.

• Give the manufacturing technicians visibility into test line throughput and any recurring issues…