Indirect Procurement Specialist - Software and Vendor Management

Role Summary

TP-Link is seeking an Indirect Procurement Specialist – Software & Vendor Management to support procurement initiatives across software, technology, facilities, warehouse operations, professional services, and other indirect procurement categories. The role is responsible for managing the full procurement lifecycle, including business‑requirement gathering, sourcing strategy development, supplier evaluation, RFQ/RFP administration, vendor negotiations, contract coordination, purchase‑order execution, vendor relationship management, and procurement recommendation.

This role requires demonstrated indirect procurement experience and hands‑on experience supporting software, SaaS, technology, or IT‑related procurement initiatives.

• Lead end‑to‑end indirect procurement activities across software, technology, facilities, warehouse operations, professional services, and operational business categories.
• Partner with stakeholders to understand business requirements, evaluate procurement needs, and develop sourcing strategies.
• Conduct supplier sourcing activities, market research, RFQ/RFP processes, bid analysis, and supplier evaluations.
• Lead vendor negotiations related to pricing, contract terms, service levels, software licensing agreements, subscriptions, and commercial arrangements.
• Prepare sourcing recommendations, vendor comparisons, cost analyses, and business cases for leadership review and decision‑making.
• Present procurement recommendations, sourcing strategies, and project updates to senior leadership and executive stakeholders.
• Support software and technology procurement initiatives, including SaaS platforms, software licensing, subscriptions, cloud‑based services, and technology‑related vendors.
• Manage vendor onboarding activities, compliance documentation, supplier records, and contract administration.
• Coordinate procurement activities across Finance, Operations, Facilities, Warehouse, IT, and other internal stakeholders.
• Monitor supplier performance, procurement timelines, and project deliverables.
• Ensure procurement activities align with company policies, approval workflows, internal controls, and audit requirements.
• Identify opportunities to improve procurement processes, vendor performance, cost management, and operational efficiency.

• Office supplies and workplace materials.
• Employee support and breakroom supplies.
• General operational purchasing needs.

• Furniture and workplace projects.
• Facilities services and maintenance vendors.
• Electrical, plumbing, cabling, janitorial, and landscaping services.
• Warehouse equipment and operational support services.
• Operational improvement projects.

• Software and SaaS platforms.
• Technology systems and software licensing agreements.
• Professional services and consulting engagements.
• Strategic vendor partnerships.
• Specialized service providers.

• Operates effectively in a fast‑paced, evolving business environment.
• Takes ownership of procurement projects with minimal supervision.
• Builds structure and process where needed.
• Adapts quickly to changing business priorities and stakeholder needs.
• Communicates effectively with vendors, business leaders, and executive stakeholders.
• Balances strategic sourcing initiatives with operational procurement responsibilities.
• Provides thoughtful recommendations that support business objectives and long‑term operational growth.

• Bachelor’s degree preferred or equivalent professional experience.
• Minimum 5 years of indirect procurement experience supporting non‑inventory procurement categories.
• Experience supporting software, SaaS, technology services,…