Purchasing & Inventory Manager

About Nes

Nobody thinks about loading docks and rollup doors until one fails - then a distribution center goes down, a shipment sits, and a crew stands idle. NES exists because the businesses that keep Southern California's economy moving deserve a service partner they can actually count on. We're the region's premier dock and door service company: loading dock equipment, rollup doors, and industrial access systems for warehouses, distribution centers, and commercial facilities across Orange County, Los Angeles, and the Inland Empire.

Nobody thinks about loading docks and rollup doors until one fails - then a distribution center goes down, a shipment sits, and a crew stands idle. NES exists because the businesses that keep Southern California's economy moving deserve a service partner they can actually count on. We're the region's premier dock and door service company: loading dock equipment, rollup doors, and industrial access systems for warehouses, distribution centers, and commercial facilities across Orange County, Los Angeles, and the Inland Empire.

Help design and build the purchasing, inventory, and materials systems, then run them. You own how parts, equipment, rentals, and subcontracted work get sourced, bought, received, stocked, staged, priced, and reconciled, from the estimate that triggers a purchase to the bill that closes it. When this works, crews never wait on parts, jobs cost what we quoted, and every dollar spent has a PO, a receipt, a bill, and a job behind it.

Your first 90 days are a build. A Parts Coordinator already handles daily transactions and a Parts Driver moves material, so you aren't absorbing a queue. You're turning a good-enough process into a real system: tightening our inventory and purchasing modules, standing up the purchase-order-to-bill workflow into our accounting system, putting three-way matching and credit card controls in place with accounting, setting min/max levels off real usage data, and writing the SOPs behind it.

After that you run it and improve it. You'll personally handle the complex buys (capital equipment, multi-vendor sourcing, rentals, subcontracted scope) and step into the daily queue when volume spikes or the coordinator is out. And nobody will hand you a plan: you'll sit in strategy sessions with our COO, Service Manager, and advisors, bring a real point of view on where the company should go, then go build your part of it.

We're not looking for someone who asks where they're needed.

Own the inventory and purchasing modules and every subcategory within them - configuration, permissions, workflows, user training.

Build and run the purchasing-to-bill workflow tying POs to bill creation, with our Controller and accounting team.

Own three-way matching across PO, receiving record, and vendor invoice/bill; reconcile to accounting reports and clear exceptions weekly. Enforce credit card controls; every card purchase, down to a technician's hardware-store run, carries a PO, a receipt, and a bill before it reaches accounting.

Write and maintain SOPs for every purchasing and inventory process, and train the team on them.

Own the Coordinator's work product - set the standard, review quality, catch exceptions, coach. Accuracy of what leaves this function is yours.

Personally handle complex procurement: capital equipment, multi-vendor sourcing, long-lead items, rentals, subcontracted scope.

Read estimates, scopes of work, and equipment specs; extract full material and capital equipment takeoffs; catch missing or ambiguous line items early.

Step into the transaction queue during spikes and coordinator absences - creating POs, sourcing vendors, confirming orders, tracking shipments, receiving, staging, updating stakeholders. Attach every PO to the correct job in our field management software.

Run material usage reports, identify high-use parts that belong in stock, and forecast what to buy, how often, and in what volume. Set min/max levels and reorder points, improving turns while balancing pricing advantage against cash tied up in slow-moving stock.

Own inventory adjustments, transfers, and the cycle count program; investigate variances; hold system accuracy at or above 98%.

Direct warehouse organization, receiving, allocation to shop or truck, and job staging.

Maintain our price book in real time -…