Director, Tenant Coordination

Position Summary

This role leads a tenant coordination team and is responsible for ensuring all lease‑obligated Landlord construction work is completed before the delivery of the premises to the tenant. This role provides strategic oversight and mentorship to ensure alignment with organizational goals and key performance indicators.

• Communicates with tenants and leasing partners, defining project scope, drafting preliminary drawings, assessing existing spaces, and providing design criteria
• Reviews and approves tenant plans, signs drawings, and coordinates with the Design Department
• Monitors tenant construction for adherence to plans and schedules, reviewing contractor information, conducting final inspections, and managing the tenant allowance process
• Translates and estimates landlord scope, negotiates contracts with general contractors, identifying cost reduction opportunities, and engaging architects and engineers
• Oversees construction, including on‑site inspections, meetings, request for information (RFI) conversations, change orders, pay application review, close‑out, and handover to property management
• Reports on tenant openings, landlord construction budgets, forecasts, and change orders via Salesforce, while integrating with leasing, tenants, property management and development

Education & Experience

• Bachelor’s degree (BA/BS) and/or equivalent experience
• Retail and restaurant experience is an absolute must, with strong preference for a background with both regional mall experience and power center
• 7+ years of experience in retail management or design
• 5+ years of construction project management experience
• Knowledge of site work construction
• Experience in multi‑story, mixed‑use retail/restaurant

Other

• Attention to detail and accuracy with a keen eye for design and understanding of high‑end finishes
• Ability to read and understand building plans with an in depth understanding of general construction means and methods
• Proven track record of projects opened on time and on budget
• Deep understanding of budget reporting, forecasting and contracts
• Strong understanding of project risk factors, including working knowledge of construction insurance, indemnity
• Working knowledge of Google Suite (Docs, Sheets, Slides, Gmail), Adobe, Bluebeam, and Salesforce preferred
• Valid California driver’s license; maintain continuous vehicle liability insurance as required by state law. (This role requires the regular and frequent operation of a vehicle, as defined in the Company’s MVR policy, and is part of the essential duties of this position).

Base Pay Range: $ – $

Actual placement within this range may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.

The Company also offers competitive benefits for full‑time employees including paid time off, matching 401(k), and health benefits.

Irvine Company Retail Properties (a division of Irvine Company) has created some of America’s most popular retail centers. Each of our 40 retail centers – including Fashion Island in Newport Beach, Irvine Spectrum Center and The Market Place, as well as neighborhood shopping centers like Woodbury Town Center in Irvine – is meticulously planned and ideally located to support the community it serves.

We take as much pride in our employee community as we do the communities we create. It’s an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities.

Apply today to join our employee community, and learn more about Irvine Company, our legacy and our guiding principles.

The Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law.

Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Nearest Major Market: Irvine California

Nearest Secondary Market: Los Angeles

Job Segment: Drafting, Manager, Engineering, Management