Facilities Operations Manager

Job Details

Job Location:

TVT Community Day School - Irvine, CA 92603
Position Type:
Full Time
Salary Range: $75,000.00 - $ Salary/year

The Manager of Facilities Operations serves as the operational lead for maintenance execution, contractor oversight, and project delivery. In partnership with the Senior Director of Technology & Facilities, this position supports strategic operational planning, vendor governance, capital project coordination, and long-term infrastructure improvements.

This role requires a proactive leader who can balance day-to-day operational execution with strategic planning, process improvement, and high-level customer service across the school community.

• Supervise, schedule, and support Maintenance Technicians and facilities personnel.
• Oversee daily maintenance operations, ensuring timely completion of work orders, repairs, and campus operational needs.
• Assign and prioritize work requests based on urgency, safety, operational impact, and campus priorities.
• Monitor work quality, response times, and service standards to ensure efficient and responsive operations.
• Provide coaching, training, accountability, and professional development support to maintenance staff.
• Promote a collaborative, service-oriented culture focused on operational excellence and campus support.

• Develop, implement, and oversee a comprehensive preventive and planned maintenance program for campus facilities and major building systems.
• Ensure inspections, service intervals, compliance requirements, and maintenance documentation are completed and maintained.
• Track maintenance trends, recurring issues, and operational risks to improve efficiency and reduce disruptions.
• Maintain accurate asset records, service logs, and operational documentation.

• Oversee the facilities help desk and work order management process from intake through completion.
• Establish clear operational workflows and service expectations for maintenance requests.
• Ensure effective communication and follow-through with faculty, staff, and campus stakeholders regarding facilities-related needs.
• Analyze operational data and service trends to improve response times, accountability, and customer satisfaction.

• Partner with school leadership on facilities-related capital expenditure (Cap Ex) planning and operational improvement initiatives.
• Support project scoping, budgeting, prioritization, and operational feasibility assessments.
• Coordinate approval workflows, project timelines, contractor scheduling, and execution planning.
• Manage assigned capital projects and facility improvement initiatives from planning through closeout.
• Ensure projects are delivered safely, on time, within budget, and aligned with operational standards.
• Prepare projects in a “ready-to-execute” state to support efficient implementation and reduce operational delays.

• Lead vendor coordination, bidding support, contractor vetting, and service provider management for facilities-related operations and projects.
• Assist in establishing project scope, pricing strategies, and operational recommendations before approval.
• Monitor vendor performance, workmanship, responsiveness, and compliance with service expectations.
• Support contract management, invoice processing, and maintenance budget tracking.
• Build strong vendor relationships that support operational reliability, service quality, and cost efficiency.

• Collaborate with Facilities, Security, Technology, Food Services, and school departments to support campus operations and events.
• Ensure operational readiness and resource coordination for school activities and campus-wide initiatives.

• Bachelor’s degree preferred in Facilities Management, Operations Management, Construction Management, or a related field.
• Minimum of 5 years of progressively responsible experience in facilities operations, maintenance management, or campus operations leadership.
• Supervisory experience…