Interim Assistant Director of Facilities, Capital Outlay Projects

Interim Assistant Director of Facilities, Capital Outlay Projects

Organization: SOUTH ORANGE COUNTY COMMUNITY COLLEGE DISTRICT (SOCCC)

To assist assigned community college’s Director of Facilities or Senior Director of Facilities to plan and develop college-level capital outlay projects and to act as liaison on District-level capital outlay projects, as appropriate, including contributing to District efforts relative to needs assessments, coordinating academic schedules with construction schedules, and providing supporting documentation; and to participate in District meetings for planning, design, and construction or remodeling of College facilities.

To foster a culture of collaboration, mutual respect, innovation, and continuous improvement throughout the District; lead by example; actively participate in and support District-wide participatory governance components and activities and other collaborative processes; encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.

Receives administrative direction from the assigned Director of Facilities, Senior Director of Facilities or designee of the President.

Exercises direct supervision over employees and/or contracted personnel as assigned.

• Assist the assigned college’s Senior Director of Facilities or Director of Facilities to coordinate efforts with District-managed capital outlay projects.
• Assist in the preparation of the space inventory and maintenance of up-to-date College facilities plans.
• Work with the District Purchasing office in the development of bid documents for College projects.
• Assist in evaluating College facilities including coordination with College personnel to determine rehab and replacement needs of existing facilities.
• Coordinate with College and contract personnel when identifying needs to ensure that the most up-to-date technology is used.
• Represent the College facilities’ points of view and positions at District and College meetings.
• Interface with City and County representatives on College managed improvements, including the local fire authority, as required.
• Attend, collaborate and contribute to District Services Education and Facilities Master Planning meetings.
• Coordinate and supervise the design of college-level projects with architects, other consultants, staff and faculty as directed.
• Obtain surveys and soil tests required by architects and engineers for college level projects.
• Coordinate with District Services on various services for District managed projects.
• Attend district-wide committees as assigned.
• Set up priorities and ensure efficient utilization of available College assets.
• Coordinate maintenance and operations staff in the facilities plan review process.
• Coordinate solicitation and review of proposals to obtain contractors for projects below bid limit.
• Assist District with review of bid alternates and addenda for projects above the bid limit.
• Attend pre-bid conferences, bid opening, weekly construction progress meetings and participate in close-out activities.
• Develop, prepare, and administer project scope, budgets and schedules for college-level projects.
• Generate status reports; purchase requisitions, purchase orders, change orders, and payment applications.
• Review and negotiate claims.
• Prepare agenda items for submittal to Purchasing Department and Board approval as needed.
• Coordinate information for construction inspectors, soil engineers, material testing labs and other consultants.
• Act as College representative in the administration of assigned construction contracts.
• Monitor and evaluate contractor work to ensure accurate payment and timely completion.
• Work with architects, inspectors and contractors to complete projects including punch list, submittals, training of Maintenance and Operations personnel.
• Coordinate keying of new facilities and implementation of telecommunication requirements and equipment.
• Coordinate installation of utility company services including electrical, gas, water; obtain permits; assist with furnishing and move-in of new facility.
• Maintain an…