Retreat Coordinator

Summary of Position

The Retreat Coordinator is responsible for on-site administrative coordination of all retreat programs at Spirit Rock, including residential retreats, multi-day non-residential programs, day-long retreats, and drop-in programs. We are looking for an event professional with a background in logistical management and customer service. This role includes extensive public contact with practitioners, teachers, and other staff members.

Starting pay range (DOE):

$29-32 per hour

This is a full-time, on-site position. No remote work is available.

Flexible schedule: 4/10 hour day schedule, including one weekend day each week (Wed-Sat or Sun-Wed).

• Medical, Dental, and Vision health insurance
• 403b retirement
• Paid vacation, holiday, & sick time
• Spirit Rock retreat benefits
• Free healthy, organic lunches on work days
• Participation in Spirit Rock's staff dharma program
• 30% discount on all Spirit Rock bookstore purchases
• Employee Assistance Program (EAP): 8 free therapy sessions/year, plus coaching and resources for leadership development, child & elder care, legal and financial matters (extended to household members)
• Spirit Rock is set on 411 acres of oak woodlands and open meadow in West Marin, offering a rare, quiet landscape to work in.

• Broad Skill Range:
  Pre-program and on-site coordination for approximately 150+ programs, which range in complexity/scope from a two-month residential retreat to a two-hour non-residential program.
• Communication and Technology: public speaking is required (to the sangha). Professional phone, email, and text communication are required. Must be proficient in or able to learn various software and other IT systems quickly.
• Logistical Planning:
  Planning all retreat details including, but not limited to, coordinating welcome and guest check-in, meditation hall set-up, teacher travel and housing needs, practitioner rooming lists, special dietary needs, décor and musician coordination for special events, and AV support.
• Team
  
  Collaboration:
  
  coordinate with teachers, facilities, kitchen, and other Spirit Rock staff and departments as needed.
• Post-Retreat Needs:
  Reporting includes retreat debrief, volunteer report, teacher follow-up, internal communications, and financial tracking.
• Supervision:
  Train and supervise volunteer retreat staff; work with Spirit Rock’s Volunteer Coordinator on best practices in volunteer recruitment and supervision.
• Office Management:
  Hold office hours during residential retreats and be available for teachers and practitioners for questions and administrative duties as needed. Research and shop for retreat supplies as needed.
• Audio-Visual:
  Work with the audio/visual technician to ensure and maintain the appropriate audio equipment needed for sound/recording. Work with sound technicians as needed for retreats, benefits, and special musical programs.
• Hybrid Retreats: coordinate with online operations to execute onsite and online retreat programs so teachers and practitioners have a quality experience regardless of whether they are in-person (on the land) or attending our retreat virtually.
• Maintain Retreat Center Beauty/Cleanliness:
  Monitor the campus daily for cleanliness and organization, as well as maintain the organization of storage areas. Complete caretaker maintenance requests for needed repairs, supplies, etc., and follow up to ensure completion of requests.

• Logistics:
  Primary pre-program contact for approximately 150+ programs yearly; responsible for ensuring teacher requests can be accommodated, including AV, room set-up needs, handouts, and administrative duties as requested.
• Onsite Support:
  Be consistently available for the teachers, coordinate messages and schedules, and perform retreat-related administrative office work, including practice meeting organization, scheduling and coordination.
• Marketing Support:
  Communicate enrollment to teachers and work with teachers at the end of their programs to help publicize their mailing list sign-ups and publications. Work with the Marketing & Communications department to ensure program…