National General Affairs - Supervisor

Posted Friday, September 4, 2026 at 10:00 AM | Expires Wednesday, February 10, 2027 at 10:59 AM

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer's products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries.

We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

The Facilities Supervisor is responsible for overseeing the day-to-day operations of the corporate headquarters and ensuring the delivery of high-quality workplace services that support employees and business operations. This role provides direct supervision of Facilities administrative and analyst staff while managing workplace operations, vendor performance, facility maintenance activities, purchasing processes, invoice administration, and facility-related projects.

$65,000 - $84,000 yearly salary range. (Subject to Compensation Study Upon Candidate Selection)

• Oversee the day-to-day operations of the corporate headquarters and ensure a safe, functional, and professional workplace environment.
• Manage workplace service requests and employee support activities.
• Serve as the primary escalation point for facility-related issues and workplace concerns.
• Ensure conference rooms, common areas, breakrooms, and employee amenities are maintained to company standards.
• Supervise facility-related purchasing activities and ensure timely processing of invoices and vendor payments.
• Review and approve invoices for accuracy, supporting documentation, budget compliance, and proper coding prior to payment processing.
• Track purchase orders, contracts, recurring service agreements, and operating expenditures.
• Investigate and resolve vendor billing discrepancies, service disputes, and payment inquiries.
• Maintain expense records and prepare reports to support department budgeting and financial planning.

• Directly supervise Facilities Administrators and Analysts, providing guidance, prioritization, training, and performance management.
• Allocate workload among team members to ensure service requests, projects, and recurring operational tasks are completed efficiently.
• Develop and implement departmental procedures, service standards, and operational best practices.
• Monitor key operational metrics and identify opportunities to improve efficiency and service delivery.

• Coordinate office renovations, furniture installations, signage projects, workplace enhancements, and facility upgrades.
• Track project schedules, budgets, vendor deliverables, and completion milestones.
• Serve as the Facilities lead for internal stakeholder coordination during office reconfigurations and workplace improvement initiatives.
• Support construction activities, landlord coordination, punch list management, and project closeout activities.

• Supervise daily workplace operations and employee support services for the corporate headquarters.
• Lead and direct Facilities administrative and analyst personnel.
• Manage vendor relationships, service contracts, and facility maintenance activities.
• Oversee facility purchasing, invoice review, approval coordination, and vendor payment processes.
• Coordinate facility repairs, preventative maintenance programs, and operational service requests.
• Monitor department expenditures and assist with budget planning and cost control initiatives.
• Ensure compliance with company policies, workplace saf

• Medical Insurance
• Vision Insurance
• Health Care & Dependent Care Flexible Spending Accounts (FSA)
• Basic Life and AD&D as well as Short-Term & Long-Term Disability
• Paid Vacation, 14 Holidays, and Sick leave
• Hospital and Critical Illness Insurance
• Wellness Program and Gym Reimbursement*
• 401(k) with Generous Matching
• Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
• Discretionary Bonuses*
• Tuition Reimbursement*

All benefits pursuant to Company policy

• Strong knowledge of corporate facilities and workplace operations
• Experience managing vendors, service providers, and…