Product Sample Coordinator

Position Summary

The Sample Coordinator plays a pivotal role in driving the Product Development team forward, managing increasing sample volume across every stage of the product lifecycle. From Proto to TOP, this role ensures samples move accurately, efficiently, and on schedule while protecting quality standards and keeping the development calendar on track. This is an exciting opportunity for a detail‑oriented professional with 1‑2 years of garment industry experience who excels in a fast‑paced environment and takes pride in bringing structure, precision and momentum to the development process.

• Support all sample stages, including Proto, Fit, SMS (Salesman Samples), PPS (Pre‑Production Samples), Photo Samples, and TOP (Top of Production)

• Review incoming samples against approved tech packs
• Identify discrepancies in construction, measurements, trims, labeling, and branding
• Create and distribute detailed discrepancy lists
• Flag issues early to prevent production delays

• Track sample status across development stages
• Support Product Developers with vendor follow‑ups
• Help ensure sample deadlines are met in alignment with seasonal calendars
• Maintain organized sample logs and digital records

• Assist with sample organization for photoshoots and line reviews
• Help prepare samples for sales meetings and internal presentations
• Provide general administrative and operational support to the Product team

• 1–2 years of experience in the garment/apparel industry
• Sample handling experience preferred
• Strong attention to detail and organizational skills
• Ability to manage multiple deadlines simultaneously
• Strong written and verbal communication skills
• Comfortable working in a fast‑paced, high‑growth environment

• Adobe Illustrator
• Centric PLM experience
• Familiarity with tech packs and garment construction
• Excel / Google Sheets proficiency

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers and handle or feel objects, tools, or controls.

The employee is occasionally required to stand, walk, sit, and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

BYLT provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any time without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristics protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.