Marketing Administrator

Marketing Administrator

We are seeking a detail-oriented and highly organized Marketing Administrator to support marketing initiatives, proposal coordination, and business development activities. This role is responsible for maintaining marketing resources, assisting with proposal preparation, tracking key deadlines, and ensuring the accuracy of business development and compliance-related information. The ideal candidate thrives in a fast-paced environment, effectively manages multiple priorities, and demonstrates exceptional attention to detail.

This position is fully onsite and requires attendance five days per week.

Key responsibilities include:

• Monitor procurement and opportunity platforms for potential business opportunities.
• Assist with the preparation, editing, formatting, and production of proposals, qualification packages, and marketing materials.
• Maintain and organize marketing assets, templates, project information, and content libraries.
• Update and manage reference materials, project records, and business development documentation.
• Coordinate schedules for conferences, trade shows, networking events, and other marketing initiatives.
• Format, edit, and revise documents, presentations, graphics, and marketing collateral.
• Track and maintain records related to certifications, registrations, and compliance requirements.
• Enter, update, and maintain data within CRM and business development systems.
• Support marketing and business development efforts through administrative and project-based assignments.
• Perform additional duties and special projects as needed.

Qualifications include:

Education & Experience:

• Bachelor's degree in Marketing, Communications, Business Administration, Journalism, or a related field preferred.
• Equivalent professional experience may be considered in lieu of a degree.
• Three or more years of experience supporting marketing, business development, proposal coordination, or administrative functions.
• Experience in a professional services environment strongly preferred.
• Familiarity with proposal development, procurement processes, and compliance documentation is a plus.

Technical

Skills:

• Proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Experience with Adobe Creative Suite, particularly InDesign, or similar design software.
• Familiarity with CRM platforms and database management systems.
• Strong proofreading, editing, and document formatting skills.
• Ability to adjust layouts, graphics, and visual content while maintaining consistency and accuracy.

Core competencies include:

• Exceptional attention to detail and commitment to quality.
• Strong organizational and project management skills.
• Ability to prioritize and manage multiple deadlines simultaneously.
• Excellent written communication and proofreading abilities.
• Self-motivated with the ability to work independently and proactively.
• Professional judgment when handling confidential and compliance-related information.
• Comfortable working in deadline-driven environments while maintaining accuracy.
• Adaptable, resourceful, and eager to learn new systems and processes.
• Proficiency with AI-assisted and emerging technologies that improve efficiency and workflow effectiveness.

Preferred qualifications include:

• Experience supporting proposal submissions and competitive business pursuits.
• Familiarity with certification tracking, vendor registrations, and compliance reporting.
• Knowledge of marketing operations and business development processes.
• Experience coordinating multiple projects in a fast-paced professional environment.

Job type & location:

This is a Contract to Hire position based out of Irvine, CA.

Pay and benefits:

The pay range for this position is $50000.00 - $65000.00/hr individual compensation offered for this position within…