Logistics Assistant

Job Title: Logistics Assistant

Location: Irvine, CA

Employment Type: Full-Time

We are seeking a detail-oriented and organized Logistics Assistant to support our logistics and supply chain operations. This role is ideal for someone who is highly accurate with data and documentation and interested in learning end-to-end logistics processes. The primary focus will be document review and system data entry, with opportunities to expand into domestic and export logistics coordination over time.

• Review and verify logistics documents for accuracy and compliance, with strong attention to detail
• Check and validate shipping documents, including:
  • Bills of Lading (BOL)
  • Commercial Invoices
  • Health Certificates (export documentation)
• Create and prepare logistics and shipping documents, including:
  • Delivery Orders
  • Export documentation such as Certificates of Origin (COO), Shipper’s Letter of Instruction (SLI), and related forms
• Enter and maintain accurate shipment data in internal systems
• Track shipment status and maintain organized records
• Reconcile documentation and system data to ensure accuracy

• Communicate with vendors including truckers, warehouses, and freight forwarders to arrange shipments
• Assist with domestic truck scheduling and coordination as experience grows
• Support logistics operations for temperature-sensitive cargo, both domestically and internationally
• Learn logistics movement processes, requirements, and compliance standards

• Strong attention to detail with the ability to catch small errors
• Highly organized with strong data entry and record-keeping skills
• Effective written and verbal communication skills
• Ability to learn logistics processes, documentation, and systems
• Comfortable working with multiple documents and deadlines
• Prior logistics, shipping, or supply chain experience is a plus but not required.

• Plan, coordinate, and execute the movement of goods and materials from origin to destination using 3PLs

• Manage freight forwarders and ocean freight schedules, ensuring all necessary documentation and procedures are completed

• Monitor delivery schedules to ensure timely delivery of goods to customers

• Collaborate with suppliers, carriers, and internal stakeholders to ensure smooth and efficient logistics operations

• Track and manage inventory levels to meet customer demand

• Hands-on training in logistics and supply chain operations
• Opportunity to potentially grow into domestic and export logistics coordination
• Exposure to international shipments and temperature-sensitive cargo handling
• Collaborative and supportive work environment

• Medical, Dental, Vision, Disability, Life & AD&D insurance
• 401(k)
• FSA / HSA
• Employee Assistance Program (EAP)
• H-1B visa sponsorship for qualified candidates, if needed
• Applicants must be authorized to work in the United States at the time of hire

The pay range is $26.40 - $28.85 per hour, determined from varying factors such as experience, education and scope of work. Non-Exempt positions are eligible for overtime pay in accordance with California's state laws.

Apex is an equal opportunity employer.