Billing Coordinator; Temporary Position

Job Description POSITION OVERVIEW

Bioworld is seeking an experienced Billing Coordinator Temp to assist with account reconciliation and timely resolution to billing discrepancies. This position will directly report to the Accounting Manager.

• Ensure the accurate and timely billing and collection of customer receivables
• Process customer billing within established timelines: within 48 hours for EDI and DFC transactions, and within 5–7 days for non-EDI, DDP, and FOB shipments.
• Perform customer account setup and maintenance, including accurate configuration of billing requirements.
• Enter and manage invoices through customer billing portals in compliance with client-specific guidelines.
• Generate invoices across multiple ERP systems to support affiliated business entities.
• Validate billing details through review of Bills of Lading (BOL) and Proofs of Delivery (POD).
• Update Standard Operating Procedures (SOPs) and maintain customer profiles on an ongoing basis.
• Reduce unapplied credit memo balances by reversing duplicate credits, researching credits issued on fully paid invoices, and resolving partial balance discrepancies, with a target of zero unapplied credits excluding approved returns and future RDDs.
• Collaborate with the Cash Application team to resolve DSV credits related to returns and adjustments as needed.

Ideal candidate profile:

• 2+ years of experience in a billing or accounts receivable role with demonstrated experience handling complex billing scenarios.
• Proven experience in billing, invoicing, or accounts receivable, preferably in a high-volume environment.
• Strong collaboration skills, with the ability to work closely with Cash Application and other cross-functional teams.
• Detail-oriented with a high degree of accuracy and strong organizational skills.
• Excellent communication skills, both written and oral.
• Advanced with Excel.
• Problem Solver and Critical thinker with the ability to organize, prioritize, and manage multiple projects.
• Ability to work independently as well as within a team environment and handle confidential materials discreetly and efficiently use tact and professionalism in dealing with others.

• A college degree in accounting/related field; or demonstrated on-the-job experience.

Hours of operation:
Monday-Friday: 8:30am – 5:30pm in office five days a week; extended work hours depending on volume and collaboration with India office.