Senior Payroll and Tax Specialist

Role Overview

Summary/Objective: The Senior Payroll & Tax Specialist performs multiple duties involving payroll taxes, and duties related to processing, and reporting of bi-weekly payroll tax.

This position offers a hybrid work arrangement, combining remote flexibility with on-site presence at our Irving, TX office two days per week.

Essential Functions: (all job-related functions)

• Responsible for quarterly tax balancing and filing of tax returns in all jurisdictions across all FEINs to ensure the accuracy of both Workday and ADP.
• Calculation of pre‑tax and post‑tax deductions to determine taxable income and validation of taxes.
• Manual calculation of payroll taxes (Social Security, Medicare, Federal, etc.) and compensation including retro pay.
• Review of Multi‑state jurisdictions and set up of taxes for state and local jurisdictions.
• Reviews and reconciles tax notices on a timely basis. Liaise with federal/state/local tax offices and ADP as necessary.
• Maintains all payroll state and local IDs, SUI tax rates, and state set up in both Workday and ADP.
• Registration of state and local tax accounts by FEIN when necessary.
• Assists the Payroll Tax Manager with payroll‑related actions during mergers & acquisitions.
• Provides the Payroll Tax Manager and departments throughout the company with payroll tax information needed to carry out assigned responsibilities.
• Assist in the development and documentation of various Payroll tax initiatives designed to streamline the process and scale with the organization.
• Partners closely with HR, Benefits, and Operations teams to ensure accurate payroll taxes and works to develop and improve processes.
• Keep up to date with changes in federal and state payroll regulations, training staff as needed.
• Prepare ad hoc reports as needed periodically to assist in management reporting.
• Helping employees resolve tax issues troubleshoot areas they may be experiencing problems. Building personal relationships with our employees to assure them their payroll tax needs are being met.
• Auditing Workday tax changes for accuracy that comes across payroll which includes but is not limited to job/data changes, W4, State and local tax changes.
• Hybrid Schedule – Requires 2 days a week in Irving Office, other days remote.
• Promote North Star Anesthesia’s core values.

Qualifications:

• 5+ years of experience in all areas of payroll processing, deep knowledge of tax laws and general knowledge of accounting practices.
• Associate degree in the field of Accounting or Business Administration a plus.
• Experience with Workday payroll, timekeeping and HCM modules.
• Multi‑state payroll and payroll tax experience, required.

Knowledge, Skills, and Abilities:

• Certified Payroll Professional (CPP), desirable.
• Prefer Experience with ADP Smart Compliance.
• Strong functional capabilities with Excel, Word, and PowerPoint.
• Experience in the healthcare industry is a plus.
• Ability to work in a fast‑paced and fluid environment.
• Strong problem‑solving skills and attention to detail.
• Strong personal motivation with the ability to work with little supervision and attention to detail while working in a deadline‑driven environment.
• Ability to communicate clearly and concisely across multiple levels within the company as well as between internal and external stakeholders.
• Works directly with or develops confidential information, which requires regular use of discretion.