Senior Payroll and Tax Specialist

Role Overview

With a hybrid work arrangement, this position combines remote flexibility with on‑site presence at our Irving, TX office two days per week. The Senior Payroll & Tax Specialist performs multiple duties involving payroll taxes, processing, and reporting of bi‑weekly payroll taxes.

• Responsible for quarterly tax balancing and filing of tax returns in all jurisdictions across all FEINs to ensure the accuracy of both Workday and ADP.
• Calculation of pre‑tax and post‑tax deductions to determine taxable income and validation of taxes.
• Manual calculation of payroll taxes (Social Security, Medicare, Federal, etc.) and compensation including retro pay.
• Review of multi‑state jurisdictions and set up of taxes for state and local jurisdictions.
• Reviews and reconciles tax notices on a timely basis; liaises with federal, state, and local tax offices and ADP as necessary.
• Maintains all payroll state and local IDs, SUI tax rates, and state set up in both Workday and ADP.
• Registers state and local tax accounts by FEIN when necessary.
• Assists the Payroll Tax Manager with payroll‑related actions during mergers and acquisitions.
• Provides the Payroll Tax Manager and departments throughout the company with payroll tax information needed to carry out assigned responsibilities.
• Assists in the development and documentation of various payroll tax initiatives designed to streamline the process and scale with the organization.
• Partners closely with HR, Benefits, and Operations teams to ensure accurate payroll taxes and works to develop and improve processes.
• Keeps up to date with changes in federal and state payroll regulations, training staff as needed.
• Prepares ad hoc reports as needed to assist in management reporting.
• Helps employees resolve tax issues, troubleshoot areas they may be experiencing problems, and builds personal relationships with employees to assure their payroll tax needs are met.
• Audits Workday tax changes for accuracy that impact payroll, including job/data changes, W4, state, and local tax changes.
• Hybrid schedule – requires two days a week in the Irving office; other days remote.
• Promotes North Star Anesthesia’s core values.

• 5+ years of experience in all areas of payroll processing, deep knowledge of tax laws, and general knowledge of accounting practices.
• Associate degree in Accounting or Business Administration is a plus.
• Experience with Workday payroll, timekeeping, and HCM modules.
• Multi‑state payroll and payroll tax experience (required).

• Certified Payroll Professional (CPP) is desirable.
• Prefer experience with ADP Smart Compliance.
• Strong functional capabilities with Excel, Word, and PowerPoint.
• Experience in the healthcare industry is a plus.
• Ability to work in a fast‑paced and fluid environment.
• Strong problem‑solving skills and attention to detail.
• Strong personal motivation with the ability to work with little supervision and meet deadlines.
• Ability to communicate clearly and concisely across multiple levels within the company and with internal and external stakeholders.
• Works directly with or develops confidential information, requiring regular use of discretion.