Accounts Payable Specialist Lead

Employment Type:

Permanent

Compensation Range: $75,000 to $85,000 + bonus

Location:

Irving, TX, USA

Work Schedule:

Monday–Friday, hybrid schedule, 4 days onsite / 1 day remote

Industry: Shared Services

Company Overview

This organization operates a centralized accounting function that supports multi-location business operations through structured invoice processing, documentation management, accounting communication, and workflow coordination. The accounting team works in a collaborative hybrid environment focused on accuracy, responsiveness, and scalable process execution.

Position Summary

The AP Specialist Team Lead will support centralized accounting operations by leading accounts payable intake, shared inbox management, invoice documentation flow, returned mail processing, and workflow coordination. This role requires a detail-oriented accounting operations professional who can balance hands-on AP support with team-level prioritization, communication, and process discipline.

The position is well suited for someone with accounts payable, administrative accounting, or shared services experience who is comfortable operating in Microsoft Office, Microsoft Dynamics 365, and a high-volume accounting support environment.

Key Responsibilities

• Lead day-to-day AP intake and workflow coordination across centralized accounting channels
• Monitor and manage shared accounting email inboxes for invoice-related communication and documentation
• Accumulate, organize, and route invoices received through centralized inboxes
• Receive and process incoming mail related to invoices, vendor documentation, and accounting support items
• Process returned mail and coordinate follow-up as needed to maintain accurate documentation flow
• Support invoice documentation tracking, prioritization, and issue escalation
• Coordinate with accounting stakeholders to ensure AP items are routed, reviewed, and processed accurately
• Maintain organized records and support documentation for accounting workflows
• Help reinforce process consistency, communication standards, and follow-through across AP activities
• Support team productivity by identifying workflow bottlenecks and communicating status updates clearly
• Use Microsoft Office and Microsoft Dynamics 365 to support AP processing, documentation, reporting, and workflow visibility
• Provide professional communication and customer service support to internal stakeholders and vendor contacts

Required Qualifications

• 3–6 years of administrative accounting, accounts payable, or accounting support experience
• Experience supporting invoice processing, documentation management, or accounting workflow coordination
• Proficiency with Microsoft Office
• Strong organizational skills and ability to manage multiple priorities
• Strong attention to detail and accuracy
• Professional written and verbal communication skills
• Customer service orientation when working with internal stakeholders and vendor contacts
• Ability to work in a collaborative accounting environment
• Ability to work a hybrid schedule in Irving, TX, Monday–Friday, 4 days onsite and 1 day remote

Preferred Qualifications

• Experience with Microsoft Dynamics 365
• Prior experience in centralized accounting, shared services, or high-volume AP operations
• Prior experience coordinating AP workflows or supporting a small accounting operations team
• Exposure to process improvement, workflow tracking, or documentation standardization