Payroll Senior Specialist

Position Summary

The Senior Payroll Specialist will have a prominent role in this fast-paced, high growth company to ensure accuracy with current payroll processes and entries, compliance with federal and state regulations, and continuously operating in a detail-oriented manner to be sure all established service levels of the payroll process are met in a timely and precise fashion.

• Analyze, prepare, process, and reconcile weekly and bi-weekly payroll.
• Complete all tasks related to payroll administration and proper execution.
• Gather, export, key, and audit timekeeping data. Resolve all discrepancies.
• Maintain data integrity between payroll systems.
• Oversee PTO administration and approval, process vacation accruals and reconciliation.
• Submit cash requirements to Accounting for Payroll funding and 401k deposit.
• Process involuntary deductions such as levies, child support and garnishments.
• Issue pay cards and set up in the system.
• Manage trade programs as they relate to payroll. (IEC, CEF, etc.)
• Respond to employee and management inquiries regarding payroll matters, tax issues and benefit plans.
• Complete and distribute Certified Payroll Reports; conduct DOL reporting in a timely manner.
• Complete Worker Wage Rate Forms and maintain compliance with prevailing wage and Davis Bacon laws.
• Sets up prevailing wage jobs in the system and maintains settings to ensure correct wage payments.
• Complete ROCIP and CCIP reporting.
• Perform weekly posting of payroll journal entries and reconciliation.
• Process verification of employee requests.
• Recommend and implement changes to improve processes.
• Prepare, reconcile, and transmit weekly 401K deposits to Principal.
• Create weekly payroll reports and fulfill ad hoc reporting requests.
• Ensure DOL compliance with Wage and Hour per local, state, and federal guidelines
• Performs other duties as needed to support projects, operations, and the department.

The Senior Payroll Specialist will have a prominent role in this fast-paced, high growth company to ensure accuracy with current payroll processes and entries, compliance with federal and state regulations, and continuously operating in a detail-oriented manner to be sure all established service levels of the payroll process are met in a timely and precise fashion.

• Analyze, prepare, process, and reconcile weekly and bi-weekly payroll.
• Complete all tasks related to payroll administration and proper execution.
• Gather, export, key, and audit timekeeping data. Resolve all discrepancies.
• Maintain data integrity between payroll systems.
• Oversee PTO administration and approval, process vacation accruals and reconciliation.
• Submit cash requirements to Accounting for Payroll funding and 401k deposit.
• Process involuntary deductions such as levies, child support and garnishments.
• Issue pay cards and set up in the system.
• Manage trade programs as they relate to payroll. (IEC, CEF, etc.)
• Respond to employee and management inquiries regarding payroll matters, tax issues and benefit plans.
• Complete and distribute Certified Payroll Reports; conduct DOL reporting in a timely manner.
• Complete Worker Wage Rate Forms and maintain compliance with prevailing wage and Davis Bacon laws.
• Sets up prevailing wage jobs in the system and maintains settings to ensure correct wage payments.
• Complete ROCIP and CCIP reporting.
• Perform weekly posting of payroll journal entries and reconciliation.
• Reconcile per diem per IRS guidelines.
• Process verification of employee requests.
• Recommend and implement changes to improve processes.
• Prepare, reconcile, and transmit weekly 401K deposits to Principal.
• Create weekly payroll reports and fulfill ad hoc reporting requests.
• Ensure DOL compliance with Wage and Hour per local, state, and federal guidelines
• Performs other duties as needed to support projects, operations, and the department.

• Bachelor’s degree or the equivalent years of experience.
• 7+ years of specialized payroll experience.
• Experience with Paycom and COINS a plus.
• Certified Payroll Professional certification highly preferred.

• Strong customer orientation with good communication skills. (Excellent email/written and verbal).
• Meticulous with a strong attention to detail.
• Problem analysis and problem resolution.
• Excellent analytical and organizational skills.
• Flexible. Busy periods may require longer working hours.
• High degree of maturity and discretion handling confidential and sensitive payroll information.
• Reliable candidate with teamwork skills.
• Superior data entry skills-fast and accurate.
• Knowledge of construction scale pay/certified payrolls and job costing.
• Knowledge of applicable payroll taxes and related processes with understanding of ongoing legislative changes which affect payroll.

This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

• Requires mobility within an office environment.
• Regularly…