Payroll Specialist

Position Summary

The Payroll Specialist is responsible for managing and processing the organization's payroll operations accurately and efficiently. This role ensures compliance with all federal, state, and local payroll regulations while maintaining confidentiality and integrity of employee payroll data. The Payroll Specialist will work closely with Human Resources, Accounting, and management to ensure timely payroll processing, reporting, and reconciliation.

• Manage end-to-end payroll cycles for hourly and salaried employees.
• Calculate gross-to-net payroll, including overtime, bonuses, commissions, deductions, and reimbursements.
• Ensure timely and accurate payroll processing in accordance with company schedules.

• Ensure compliance with all federal, state, and local labor laws and payroll tax regulations.
• Process payroll tax with holdings, garnishments, and other required deductions.
• Stay current on changes in payroll legislation and regulatory requirements.

• Maintain accurate employee payroll records and documentation.
• Generate payroll reports for accounting, audits, and management review.
• Verify payroll data for accuracy and completeness before processing.

• Coordinate payroll distribution through direct deposit, live checks, or other payment methods.
• Manage wage garnishments, child support orders, and other payroll-related deductions.
• Respond to employee payroll inquiries in a timely and professional manner.

• Utilize and maintain payroll systems such as ADP, SAP, or similar software platforms.
• Assist with payroll system updates, implementations, and process improvements.
• Ensure data integrity and system security within payroll platforms.

• Audit payroll records and transactions to identify discrepancies or errors.
• Reconcile payroll accounts and resolve variances promptly.
• Support internal and external payroll audits as needed.

• Associate's or Bachelor's degree in Accounting, Finance, Human Resources, or related field preferred.
• Minimum of 3-5 years of payroll processing experience.
• Proficiency with payroll systems such as ADP, SAP, Paychex, or similar platforms.
• Advanced Microsoft Excel skills.

• Strong understanding of payroll laws, tax regulations, and compliance requirements.
• Exceptional attention to detail and accuracy.
• Ability to maintain strict confidentiality with sensitive employee information.
• Strong analytical, organizational, and problem-solving skills.
• Excellent communication and customer service abilities.
• Ability to manage multiple deadlines in a fast-paced environment.

• Experience with multi-state payroll processing.
• Familiarity with HRIS systems and accounting software.
• Experience managing payroll for remote or overseas staff.

• 401(k)
• Health insurance
• Parental Leave
• Paid time off