Staff Accountant

Staff Accountant

Divcon Controls Irving, Texas, United States

About Us:

Headquartered in Dallas, Texas,
Divcon delivers fully integrated automation solutions nationwide that optimize performance, energy efficiency, and reliability across HVAC, lighting, power monitoring, and mission‑critical systems. Leveraging advanced technologies - including Allen-Bradley PLCs, Ignition SCADA, and Delta DDC systems - we combine deep technical expertise with field-tested execution to deliver precise, scalable, and high-performance solutions.

About the role :

The Staff Accountant is a dual role with emphasis on accounts payable, balance sheet reconciliations, sales and use tax calculation/payment, and fixed asset management. Accounts payable responsibilities include, but are not limited to, processing vendor and subcontractor invoices, verifying charges against contracts and purchase orders, ensuring timely and accurate payments, and maintaining compliance with construction-specific requirements such as lien waivers, insurance certificates, and project cost coding.

This position supports the company's financial operations by managing outgoing cash flow, preventing over payments or duplicate payments, and fostering strong vendor relationships in a project-based environment involving materials, labor, equipment rentals, and subcontractor payments.

This role is 100% onsite role

Key Responsibilities:

• Receive, review, and process incoming invoices from vendors, suppliers, and subcontractors, verifying accuracy against purchase orders, delivery tickets, subcontract agreements, change orders, and approved quantities/rates.
• Code invoices to appropriate job/projects, cost codes, general ledger accounts, and departments; ensure proper allocation for job costing and project profitability tracking.
• Obtain necessary approvals from project managers, superintendents, or department heads and Controller before processing payments.
• Track and collect required compliance documentation from subcontractors and vendors, including certificates of insurance, W-9 forms, lien waivers (conditional/unconditional), and certified payroll reports when applicable.
• Prepare and process payments via check, ACH, wire transfer, or credit card in accordance with payment terms, and company policies.
• Reconcile vendor statements, resolve discrepancies (e.g., pricing issues, quantity variances, or unauthorized charges), and communicate with vendors to obtain credits, clarifications, or corrected invoices.
• Enter and maintain accurate vendor records, payment histories, and 1099 information in the accounting system.
• Assist with month‑end closing by accruing unpaid invoices, reconciling accounts payable sub‑ledger to general ledger, and preparing AP aging reports.
• Monitor accounts payable aging to prioritize payments, avoid late fees, and manage cash outflows effectively.
• Maintain organized records of invoices, payments, waivers, and correspondence for audit trails and lien prevention.
• Collaborate with project teams, purchasing, and accounting staff to resolve issues related to job‑specific billing or vendor performance.
• Ensure adherence to company payment policies, internal controls, and relevant regulations (e.g., sales/use tax on materials, prevailing wage compliance).
• Assist with the full‑cycle month‑end close processes: reconcile balance sheet and income statement accounts, prepare supporting schedules, resolve variances, and ensure timely completion of financial close activities.
• Coordinate sales tax registrations, maintain sales tax data, and perform sales tax filings.
• Perform other duties and special projects assigned to support the accounting and finance team, project execution, and the overall success of the company.

Qualifications:

• Bachel…