Administrative Assistant

Overview

Career Area: Business Services

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live.

Together, we are building a better world, so we can all enjoy living in it.

Caterpillar is seeking a highly motivated Administrative Assistant to provide advanced clerical and administrative support and relief of administrative detail to company executives, availing them the additional time for their top management responsibilities within the Caterpillar Information Technology Division in Irving, TX. If you have a passion for organization, collaborating, and problem solving we encourage you to apply!

• Managing complex calendars across multiple executives and their teams.
• Monitoring email & phone requests to optimize executive time with the ability to accommodate varied executive preferences.
• Facilitating domestic and international travel arrangements; assisting in payments, expense processing, and charge card reconciliation.
• Assisting as a primary facility point of contact for meeting room technology, supplier visits, event coordination and celebrations.
• Organizing and managing team share sites, helping to keep content up to date and easy to find.
• Creating communications and presentation material as requested.
• Own & manage office space assignment and associated tasks as required
• Ensure office supplies are stocked and make department purchases as required
• Maintaining master copies of email distribution lists, organizational policy and procedures.
• Managing recognition programs, reoccurring events and engagement activities across global teams.
• Provide backup duties to other IT Executive Admins

Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.

Planning, Organizing, Accuracy and Attention to Detail: Ability to plan and organize both time and resources to get things completed while structuring and maintaining work in a systematic and highly methodical way. Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.

Document Creation and Editing: Ability to write, review and edit texts and documents to share with various internal audiences.

Collaborating and Relationship Management: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner. Knowledge of relationship management techniques; ability to establish and maintain healthy working relationships with clients, vendors, and peers.

Flexibility and Adaptability: Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.

Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.

Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.

Office Administration and Microsoft Office: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams. Knowledge of Microsoft Office; ability to use and learn features and functions in Microsoft Office products.

• This position sits in Irving, TX 5 days/week
• Relocation is not offered for this position.
• Sponsorship is not offered.

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