Executive Administration - Receptionist

Job in Irving, Dallas County, Texas, 75084, USA

Listing for: ICG LLC

Full Time position
Listed on 2026-02-16

Job specializations:

Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin
Business
Office Administrator/ Coordinator

Salary/Wage Range or Industry Benchmark: 60000 - 80000 USD Yearly USD 60000.00 80000.00 YEAR

Irving Office, 6031 Connection Drive, Irving, Texas, United States of America

Job Description

Posted Monday, February 9, 2026 at 5:00 AM

Equal access to programs, services, and employment is available to all persons. Those applicants requiring a reasonable accommodation to the application and/or interview process should notify a representative of the Human Resources Department. We are an equal opportunity employer.

Summary

Responsible for overseeing office day-to-day operations

Responsibilities

Maintain accurate company directory and phone lists for the office.

Coordinate visitor access to the building.

Maintain conference room schedule.

Assist with AV setup for meetings.

Order catering, fruit baskets, etc. for meetings.

User setup and termination.

Invoice processing:
Review vendor invoices for accuracy and indicate which departments and/or companies should be charged.

Coordinate and direct administrative support functions of the office which includes maintaining appropriate inventory.

Oversee/Manage facilities and maintenance requests. Act as liaison with Building Management, including scheduling of repairs and vendor coordination.

Act as liaison with the Human Resources Department with respect to new hires, employee benefits, hiring temporary help and the termination process.

Assist with travel arrangements and expense reports.

Assist with corporate events utilizing CVent.

Update organization charts monthly and distribute.

Produce monthly travel reports and distribute.

Order company stationery, envelopes, labels and business cards.

Work on special projects as needed.

Qualifications

Knowledge: Word, Excel, Outlook, PowerPoint, Visio
Skills: Organized, detail oriented, self-motivated, strong time management skills and ability to multi-task
Experience: College degree preferred, 1-3 years office or administrative work

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